Fostoria City Schools

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2015-01-12 - Board Agenda

FOSTORIA BOARD OF EDUCATION

Budget Hearing – 5:30 p.m.

Organizational Meeting – 5:45 p.m.

Regular Meeting- 6:00 p.m.

AGENDA

Monday, January 12, 2015

Fostoria Junior/Senior High School
1001 Park Avenue
Fostoria, OH 44830

ANTHONY THOMPSON – President Pro-Tem

PATRICK GRINE

DR. THOMAS GUERNSEY

JOSEPH SHEAK

SHARON STANNARD

ANDREW R SPRANG, Superintendent
NORMAN M. ELCHERT, Treasurer

I. Call to Order by Mr. Thompson, President Pro-Tem

II. Roll Call

GRINE___; DR. GUERNSEY___: SHEAK ___; STANNARD___; THOMPSON___

III. Pledge of Allegiance and Moment of Silent Reflection

ORGANIZATIONAL MEETING

IV. Nomination for the Office of President of the Fostoria City Schools Board of Education:

A. _____________________________ nominates _______________________________

_____________________________ nominates _______________________________

B. Close nominations for President

C. Roll call vote for President

GRINE___; DR. GUERNSEY___: SHEAK ___; STANNARD___; THOMPSON___

V. Nomination for the Office of Vice President of the Fostoria City Schools Board of Education:

A. _____________________________ nominates _______________________________

_____________________________ nominates _______________________________

B. Close nominations for Vice President

C. Roll call vote for Vice President

GRINE___; DR. GUERNSEY___: SHEAK ___; STANNARD___; THOMPSON___

OATH OF OFFICE FOR PRESIDENT AND VICE PRESIDENT

Do you solemnly affirm that you will support the Constitution of the United States and the Constitution of the State of Ohio; and that you will faithfully discharge your duties as a member of the Board of Education of the Fostoria City School District, Seneca County, Ohio, to the best of your ability and in accordance with the laws now in effect and hereinafter to be enacted, during your continuance in said office, and until your successor is elected and qualified?

Officers assume chairs.

VI. 2015 Board of Education meetings:

The Fostoria City Schools Board of Education will meet, for the regular monthly meeting, the third Monday (except February) of each month at 6:00 P.M. at the following location:

Fostoria Junior/Senior High School 1001 Park Avenue, Fostoria, OH

Following is a complete list of Board of Education regular meetings and times for the 2015 calendar year:

February meeting (Tuesday) February 17, 2015 (Due to Presidents Day)

March 16 6:00 P.M. August 17 6:00 P.M.
April 20 6:00 P.M. September 21 6:00 P.M.
May 18 6:00 P.M. October 19 6:00 P.M.
June 15 6:00 P.M. November 16 6:00 P.M.
July 20 6:00 P.M. December 21 6:00 P.M.

The Fostoria City Schools Board of Education will meet, for monthly work sessions/meetings, the second Monday of each month at 6:00 P.M. at the following location:

Fostoria Junior/Senior High School 1001 Park Avenue, Fostoria, OH

Following is a complete list of Board of Education work sessions/meetings and times for the 2015 calendar year:

February 09 6:00 P.M.
March 09 6:00 P.M. August 10 6:00 P.M.
April 13 6:00 P.M. September 14 6:00 P.M.
May 11 6:00 P.M. October 12 6:00 P.M.
June 08 6:00 P.M. November 09 6:00 P.M.
July 13 6:00 P.M. December 14 6:00 P.M.

VII. Board President appoints OSBA Legislative Liaison Member for 2015:

____________________________

VIII. Board President appoints OSBA Student Achievement Liaison Member for 2015:

____________________________

IX. Motion to establish a Board Service Fund for the 2015 calendar year, per Ohio Revised Code 3315.15.

GRINE___; DR. GUERNSEY___: SHEAK ___; STANNARD___; THOMPSON___

Motion Passed: _____ Motion Failed: _____

X. Standing Authorizations for 2015:

Motion to approve the following Standing Authorizations:

A. The Treasurer is authorized to secure advances from the County Auditor when funds are available and payable to the District.

B. The Treasurer is authorized to pay all bills within the limits of the appropriations resolution as bills are received and when services and/or merchandise are received in good condition.
C. The Board authorizes the Treasurer or Superintendent to review and approve all Then & Now Certificates per ORC 5705.41(D).

D. The Treasurer is authorized to invest interim funds at the most productive interest rate, when funds are available.
E. The Treasurer is authorized to pay any and all overdraft and other associated bank fees for FY 2015.

F. The Board authorizes using one signature, the Treasurer's, on all checks.

G. The Superintendent is authorized to employ such personnel as needed for such emergency situations, with such employment to be presented to the Board for approval at the next Regular Board meeting.

H. The Superintendent is authorized to serve as Purchasing Agent for 2015.

I. The Superintendent has authority to approve enrollment of a child where there is a temporary custody request, annual grand-parenting, non residential tuition, and a home schooling request.

J. The Treasurer is authorized to make appropriation modifications within budget accounts as needed without Board action.

K. The Treasurer is authorized to attend the required Public Records training (HB9) on behalf of the Board of Education members.

L. The Superintendent has authority to approve policies, purposes and transfers within the student activity funds.

M. The Superintendent has authority to approve all applications for Federal and State funds.

N. The Board directs the Treasurer that in the instance of the Food Service Fund, Ron Blackburn Memorial Fund, Foundation Scholarship, Dick Kidwell Scholarship, High School Scholarship Fund (Redmen Pride), FEA Scholarship, Larry Snyder Scholarship, Vivian Pearson Band Scholarship, Judy Miller Choral Scholarship, Helen G. Saum Scholarship and Auxiliary Services Fund, that the interest follow the principle into those specific funds.

O. The Board directs the Treasurer to purchase the following Blanket Bonds:

All Employees $10,000
Superintendent $10,000
Board President $10,000
-with additional Indemnity Riders
Treasurer $75,000

GRINE___; DR. GUERNSEY___: SHEAK ___; STANNARD___; THOMPSON___

Motion Passed: _____ Motion Failed: _____

XI. Standing Committees for 2015

President appoints Board Member(s) to serve on the following committees:

NEGOTIATIONS, PERSONNEL, GRIEVANCES:

Andrew Sprang
Norman Elchert

BUILDINGS, GROUNDS & TRANSPORTATION:

Andrew Sprang
Norman Elchert

ATHLETIC COMMITTEE:

Andrew Sprang
Norman Elchert

AUDIT & FINANCE:

Andrew Sprang
Norman Elchert

POLICY DEVELOPMENT:

Andrew Sprang
Norman Elchert

RECORDS COMMITTEE:

Andrew Sprang
Norman Elchert

ATHLETIC BOARD:

REDMEN CLUB/ATHLETIC BOOSTERS:

MUSIC BOOSTERS:

VANGUARD-SENTINEL JVSD:

FOSTORIA PARKS BOARD:

ACADEMIC BOOSTERS:

XII. The Superintendent recommends that the Director of Student Services, be designated as the Equal Opportunity Compliance Administrator to assure that the School District complies with Title IX of the Education Amendments of 1972 and all applicable rules and regulations promulgated under such laws. The Director of Student Services shall also be responsible for assuring that all practices and procedures of this School District shall comply with the Policies of this Board of Education with regard to non-discrimination.

GRINE___; DR. GUERNSEY___: SHEAK ___; STANNARD___; THOMPSON___

Motion Passed: _____ Motion Failed: _____

XIII. The Superintendent recommends that the Director of Student Services, be designated as the Compliance Administrator to assure that the School District complies with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and all applicable rules and regulations promulgated under such laws. The Director of Student Services shall also be responsible for assuring that all practices and procedures of this School District shall comply with the Policies of this Board of Education with regard to non-discrimination.

GRINE___; DR. GUERNSEY___: SHEAK ___; STANNARD___; THOMPSON___

Motion Passed: _____ Motion Failed: _____

FOSTORIA BOARD OF EDUCATION

REGULAR MEETING
January 12, 2015

I. PUBLIC PARTICIPATION ON AGENDA ITEMS

II. RECOGNITION OF SPECIAL GUESTS
i. Redmen Pride Marching Band

III. ADMINISTRATIVE REPORTS
Norman M. Elchert, Treasurer
Andrew R. Sprang, Superintendent

*At this time, members of the public wishing to leave may do so.

IV. TREASURER RECOMMENDATIONS:

A. Approval of the minutes from the following Board of Education meetings:
(1) Work Session/Meeting – December 8, 2014
(2) Regular Meeting – December 15, 2014

B. Approval of the following Financial Statements for December 2014 as submitted:
(1) Cash Reconciliation/Investment
(2) FINSUM (Financial Summary)
(3) General Fund Report
(4) Amended Certificate of Estimated Resources

C. Approve the adoption of the tax budget (FY 2016) by January 15, 2015, as per Section 5705.28 of the Ohio Revised Code, and be submitted to the Seneca County Auditor by January 20, 2014, as per section 5705.30 of the Ohio Revised Code.

D. Approve authorizing the Treasurer to renew the Legal Assistance Fund Consultant Service Contract with the Ohio School Boards Association for the 2015 calendar year at the cost of $250.

E. Approve a supplemental contract for Cindy Sidle, not to exceed 25% of the annual administration fee paid to the district from the auxiliary service funds for her work with auxiliary services.

F. Approval to raise the Food Service Department substitute staff wage to $8.10 per hour (currently $7.95) to meet the minimum rate, as established by the Ohio Department of Commerce, effective January 1, 2015.

G. Approval of the updated agreement between Fostoria City Schools and Renhill Staffing Services raising the substitute aide wage to $8.10 per hour (currently $7.95) to meet the minimum rate, as established by the Ohio Department of Commerce, effective January 1, 2015.

GRINE___; DR. GUERNSEY___: SHEAK ___; STANNARD___; THOMPSON___

Motion Passed: _____ Motion Failed: _____

V. Motion to recognize and sincerely thank the following for contributions to the education of Fostoria City Schools' students:
1) Gary D. Markoff, Patti A. LoScudo & Richard M. Markoff, Ph.D., and accept their gift of $15,000 and authorizing the Treasurer to establish the Jack and Carolyn Markoff Award Endowed Fund (008-9450) to provide scholarship(s) to eligible Fostoria High School student(s).
2) Greater Fostoria Community Foundation for awarding a $3,000 grant to Fostoria City Schools to be used to support the FJSHS Red & Black Champs Program.
3) Key Bank via the Geary Memorial Fund for their award of $5,000 to the Project MORE program.

GRINE___; DR. GUERNSEY___: SHEAK ___; STANNARD___; THOMPSON___

Motion Passed: _____ Motion Failed: _____

VI. Motion to approve the Board of Education entering into a contract with Garmann Miller Architects/Engineers for architectural services for Master planning and services not to exceed $30,000 without prior written authorization.

GRINE___; DR. GUERNSEY___: SHEAK ___; STANNARD___; THOMPSON___

Motion Passed: _____ Motion Failed: _____

VII. SUPERINTENDENT RECOMMENDATIONS:

Approval of the following personnel items:
*Pending all certification/paperwork is completed, pay per negotiated agreement.

A.
1 RETIREMENT CERTIFIED
Individual Position Effective
John Craft CBI Teacher 5/31/2015
Sunday Goodwin Preschool Teacher 5/31/2015

2 EMPLOYMENT - CLASSIFIED
Individual Position Effective
Elaine Oswald Custodian 1/13/2015

3 EMPLOYMENT - SUPPLEMENTAL
Individual Position Effective
Yvette Anez J. HS Boys'/Girls' Track 2014-2015

4 EMPLOYMENT - AGREEMENT
Individual Position Effective
Clayton Moore Girls' Asst. Varsity Basketball 2014-2015
Rob Ellis Asst. Baseball 2014-2015
Joe Fretz Asst. Softball 2014-2015
Kevin Keckler Asst. Softball 2014-2015
George Tucker Asst. Boys'/Girls' Track 2014-2015
Nelson Cousin J. HS Boys'/Girls Track 2014-2015
Cami Wilson Basketball Cheer Advisor 2014-2015

B. Approve unpaid maternity leave of absence for Kelly White effective January 21 (.75 day unpaid) through February 26, 2015.

GRINE___; DR. GUERNSEY___: SHEAK ___; STANNARD___; THOMPSON___

Motion Passed: _____ Motion Failed: _____

VIII. Motion to approve the DECA trip request to attend the International DECA Conference in Orlando, FL April 24-28, 2015 (number of students attending TBD).

GRINE___; DR. GUERNSEY___: SHEAK ___; STANNARD___; THOMPSON___

Motion Passed: _____ Motion Failed: _____

IX. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

X. Motion to go into Executive Session for the purpose(s) of:

_____ a) promotion, demotion or compensation of an employee, student, or school official

_____ b) investigate charges or complaints against a public employee, official, licensee, or student unless such employee, official, licensee or student requests a public meeting; except that consideration of the discipline of a Board member for conduct related to the performance of his/her duties or his/her removal from office shall not be held in executive session

_____ c) consideration of the purchase of property for public purposes, or sale of property at competitive bidding, if premature disclosure of information would give an unfair competitive or bargaining advantage to a person whose personal, private interest is adverse to the general public interest

_____ d) discussion, with the Board's legal counsel, of disputes involving the Board that are the subject of pending or imminent court action

_____ e) preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of employment

_____ f) matters required to be kept confidential by Federal law or rules or state statutes

_____ g) specialized details of security arrangements and emergency response protocols where disclosure might reveal information that could jeopardize the District's security

_____ h) consideration of confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance, or negotiations with other political subdivisions respecting requests for economic development assistance, provided that both of the following conditions apply:
1. the information is directly related to a request for economic development assistance that is to be provided or administered under one of the statutes referenced in R.C. 121.22(G)(8)(1), or that involves public infrastructure improvements or the extension of utility services that are directly related to an economic development project, and

2. a unanimous quorum of the Board or its subcommittee determines, by a roll call vote, that the executive session is necessary to protect the interests of the applicant or the possible investment or expenditure of public funds to be made in connection with the economic development project

GRINE___; DR. GUERNSEY___: SHEAK ___; STANNARD___; THOMPSON___

Motion Passed: _____ Motion Failed: _____

Time In: ___________Time Out: _________

XI. Motion for Adjournment

GRINE___; DR. GUERNSEY___: SHEAK ___; STANNARD___; THOMPSON___

Motion Passed: _____ Motion Failed: _____

Board Agenda/Minutes

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