2016-02-16 - Board Agenda

FOSTORIA BOARD OF EDUCATION

Regular Meeting
AGENDA

Tuesday, February 16, 2016
6:00 p.m.

Fostoria Junior/Senior High School
1001 Park Avenue
Fostoria, OH 44830

DR. THOMAS GUERNSEY, President

SHARON STANNARD, Vice President

PATRICK GRINE

THOMAS GRINE

ANTHONY THOMPSON

ANDREW R. SPRANG, Superintendent
SUE E. LEHMANN, Treasurer

I. CALL TO ORDER

II. ROLL CALL

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

III. PLEDGE OF ALLEGIANCE & MOMENT OF SILENT REFLECTION

IV. RECOGNITION OF SPECIAL GUESTS

A. Intermediate School Morning Announcement Crew:

Amijah Pool 3rd grade
Jade Wissel 3rd grade
Matthew Balderama 4th grade
Myasia Cannon 4th grade
Kristian Carter-Stokes 4th grade
Nevaeh Robinson 4th grade
Luke Stansbery 4th grade
Trinity Day 5th grade
Draven Doerfer 5th grade
Mkylhy Hunker 5th grade
Garyana Overton 5th grade

V. PUBLIC PARTICIPATION ON AGENDA ITEMS

VI. ADMINISTRATIVE REPORTS
Sue E. Lehmann, Treasurer
Andrew R. Sprang, Superintendent

*At this time, members of the public wishing to leave may do so.

VII. POLICY COMMITTEE RECOMMENDATION:

First reading and consideration of a motion to adopt the following new and revised Board Policies*:

Policy # Policy Name Action
6700 Fair Labor Standards Act Revision
9211 District Sponsored Organizations Revision

*The above policies are available for review at the Administration Office, 1001 Park Avenue, Fostoria, OH 44830.

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

VIII. TREASURER RECOMMENDATIONS:

A. Motion to approve the minutes from the following Board of Education meetings:

(1) Budget Hearing, Organizational and Regular Meeting of January 11, 2016

B. Motion to approve the following January 2016 Financial Statements:

(1) Cash Reconciliation/Investment
(2) FINSUM (Financial Summary)
(3) General Fund Report
(4) All Checks Report
(4) Amended Appropriations
(5) Certificate of Amended Resources

C. Motion to pay stipends for being classroom mentors to university student teachers as listed (funds come from the respective university):

1. Kelli Bauman $100 The University of Findlay
2. Gina Margraf $ 50 The University of Findlay
3. Dina Schreiner $140 Bowling Green State University
4. Gina Margraf $140 Bowling Green State University

D. Approval of the following revised FY16 Statement and/or Budgets:

Activity Advisor Account Stmt of Purpose Budget Revenues Budget Expenditures
Class of 2016 C. Bucher 200-9016 XX $5,423.63 $5,000.00
DECA M. Hollister 200-9310 XX $20,000.00 $22,000.00
HS Principal D. Bauman 018-9021 XX $6,175.78 $2,000.00
HS Scholarship D. Bauman 007-9550 XX $705.00 $500.00

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

IX. Motion to approve the following resolution:

RESOLUTION NO. 16-01

RESOLUTION AUTHORIZING THE SCHOOL DISTRICT BOARD TO PARTICIPATE IN THE
OHIO SCHOOL FACILITIES COMMISSION
CLASSROOM FACILITIES ASSISTANCE PROGRAM (LAPSED)

WHEREAS, the Board of Education of the Fostoria City School District (“School District’), Seneca County, Ohio, met in regular session on February 16, 2016, and adopted the following Resolution; and

WHEREAS, the Ohio School Facilities Commission (“Commission”) has notified the School District to be approved to participate in the Classroom Facilities Assistance Program (Lapsed) this year; and

WHEREAS, the School District project was previously conditionally approved by the Commission pursuant to ORC Section 3318.04, however such conditional approval lapsed under ORC Section 3318.05 and the School District, having now obtained its local share of the funding, requests the Commission to renew its notice of conditional approval of funding; and

WHEREAS, the School District hereby concurs with, and approves the use of, the findings outlined in the final “Facilities Assessment Report” dated December 7, 2006 (Riley ES), December 8, 2006 (Longfellow ES), December 17, 2014 (Fostoria IS), December 18, 2014 (Fostoria HS) & March 6, 2015 (Holmes ES) with revisions November 5, 2014 (Longfellow ES) and April 13, 2015 (Riley ES & Fostoria HS) for the purpose of developing a master facilities plan. The School District and Commission understand that the use of the Facilities Assessment Report is for the purpose of developing an estimated project budget and scope and that the potential for the existence of undocumented conditions that could increase the final cost of the project does exist; and

WHEREAS, the School District Board hereby concurs with and approves the use of the Enrollment Projections dated April 17, 2015. The School District Board and the Commission acknowledge that actual enrollment status will be reviewed annually; and

WHEREAS, the School District acknowledges the Commission recommendation that the School District engage a design and construction professional to assist in the review of the information presented in the Facilities Assessment Report. The School District has provided any information available to aid in the identification of any areas of concern for conditions, which cannot be readily observed by standard assessment procedures throughout the School District’s facilities and the School District acknowledges that the scope of services provided by the professional authoring the Facilities Assessment Report does not include invasive facilities and grounds investigation; and

WHEREAS, the School District acknowledges that neither the School District nor Commission have control over conditions which are hidden or otherwise unknown at the conclusion of the assessment report and master facilities plan; and

WHEREAS, the School District desires to proceed with the Scope of the Project and Master Facilities Plan as indicated below:

Renovations/addition to Fostoria Intermediate School to housed grades PK thru 6; build one new middle/high school to house grades 7 thru 12; allowance to abate and demolish Holmes, Longfellow & Riley elementary schools and Fostoria High School.

Project Budget and Shared with Project Agreement LFI of $ 374,459

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Fostoria City School District, Seneca County, Ohio that the conditional approval as granted by the Commission for the Classroom Facilities project be hereby accepted in accordance with the provisions of ORC Section 3318.05.

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

X. SUPERINTENDENT RECOMMENDATIONS:

A. Motion to approve the following personnel items:
*Pending all certification/paperwork is completed, pay per negotiated agreement.

1 RETIREMENT - CERTIFIED
Individual Position Effective
Theresa Reino Elementary Teacher (FIES) 05/25/2016
33 years of dedicated service to the education of students.

2 EMPLOYMENT – CERTIFIED
Individual Position Effective
Sarah Krock Pre-School – Longfellow 02/08/2016

3 RESIGNATION - CLASSIFIED
Individual Position Effective
Cindy Hunter Food Service II 02/01/2016

4 EMPLOYMENT – CLASSIFED
Individual Position Effective
Doug Fretz Maintenance Worker 02/17/2016
Cindy Hunter Custodian (Intermediate) 02/01/2016
Ashley Oestreich Secretary (Intermediate) 02/08/2016
Dawn Weiker Food Service II 02/17/2016

5 EMPLOYMENT - CLASSIFIED SUBSTITUTE
Individual Position Effective
Donald Coughenour Custodian 02/01/2016
Daniel Huffman Custodian 02/01/2016
Christina Lewis Bus Driver 02/17/2016

6 EMPLOYMENT - AGREEMENT
Individual Position Effective
Nelson Cousin Jr. HS Boys’/Girls’ Track 2015-2016
Rob Ellis Assistant Baseball 2015-2016
Kevin Keckler Assistant Softball 2015-2016
Brett Taylor Assistant Baseball 2015-2016
Carver Williams Assistant Softball 2015-2016

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XI. Motion to accept the resignation from Sarah Krock, as long-term substitute teacher (PreK), effective February 7, 2016 (pending issuance of limited teacher contract with FCS).

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XII. PUPLIC PARTICIPATION ON NON-AGENDA ITEMS

XIII. Motion to go into Executive Session for the purpose(s) of:

_____ a) consideration of the appointment, employment, dismissal, discipline, promotion, demotion or compensation of an employee, student, or school official

_____ b) investigate charges or complaints against a public employee, official, licensee, or student unless such employee, official, licensee or student requests a public meeting; except that consideration of the discipline of a Board member for conduct related to the performance of his/her duties or his/her removal from office shall not be held in executive session

_____ c) consideration of the purchase of property for public purposes, or sale of property at competitive bidding, if premature disclosure of information would give an unfair competitive or bargaining advantage to a person whose personal, private interest is adverse to the general public interest

_____ d) discussion, with the Board’s legal counsel, of disputes involving the Board that are the subject of pending or imminent court action

_____ e) preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of employment

_____ f) matters required to be kept confidential by Federal law or rules or state statutes

_____ g) specialized details of security arrangements and emergency response protocols where disclosure might reveal information that could jeopardize the District’s security

_____ h) consideration of confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance, or negotiations with other political subdivisions respecting requests for economic development assistance, provided that both of the following conditions apply:

1. the information is directly related to a request for economic development assistance that is to be provided or administered under one of the statutes referenced in R.C. 121.22(G)(8)(1), or that involves public infrastructure improvements or the extension of utility services that are directly related to an economic development project, and

2. a unanimous quorum of the Board or its subcommittee determines, by a roll call vote, that the executive session is necessary to protect the interests of the applicant or the possible investment or expenditure of public funds to be made in connection with the economic development project

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

Time In: ___________ Time Out: _________

XIV. Motion for Adjournment

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

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