Fostoria City Schools

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2016-06-27 - Board Agenda

FOSTORIA BOARD OF EDUCATION

Regular Meeting
AGENDA

Monday, June, 27, 2016
6:30 p.m.

Fostoria Junior/Senior High School
1001 Park Avenue
Fostoria, OH 44830

DR. THOMAS GUERNSEY, President

SHARON STANNARD, Vice President

PATRICK GRINE

THOMAS GRINE

ANTHONY THOMPSON

ANDREW R. SPRANG, Superintendent
SUE E. LEHMANN, Treasurer
I. CALL TO ORDER

II. ROLL CALL

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

III. PLEDGE OF ALLEGIANCE & MOMENT OF SILENT REFLECTION

IV. PUBLIC PARTICIPATION ON AGENDA ITEMS

V. ADMINISTRATIVE REPORTS
ANDREW R. SPRANG, Superintendent
SUE E. LEHMANN, Treasurer

*At this time, members of the public wishing to leave may do so.

VI. POLICY COMMITTEE RECOMMENDATION:

A. Approve the first reading to adopt the following revised/new Board policies:

# Policy Policy Status
4162 Drug and Alcohol Testing of CDL License Holders Revision
5112 Entrance Requirements Revision
5200 Attendance Revision
5320 Immunizations Revision
6144 Investments Revision
9270 Equivalent Education Outside the Schools (Home Schooling) Revision

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

VII. TREASURER RECOMMENDATIONS:

A. Approval of the minutes of the following Board of Education meetings:

(1) Work Session of May 9, 2016
(2) Regular meeting of May 16, 2016 as amended

B. Approve the following Financial Statements for May 2016 as submitted:

(1) Cash Reconciliation
(2) All Checks Report
(2) FINSUM (Financial Summary)
(3) General Fund Report - May
(4) Amended Certificate of Estimated Resources FY16
(5) Final Appropriations FY16

C. Approve the Temporary Appropriations for the 2016-2017 school year at fifty percent (50%) of the 2015-2016 expenditure levels.

D. Authorize the Treasurer to contract with Liberty Mutual Insurance for the District’s property, fleet, liability and violence insurance effective July 1, 2016 – June 30, 2017.

E. Approve the agreement between Fostoria City Schools and the Local Government Services Section of the Office of the Auditor of State (LGS) to compile the basic financial statements for the Fostoria City Schools District for the fiscal year ending June 30, 2016.

F. Approval of the FY17 Student Activity Accounts as submitted.

G. Approve the following District Support Organizations for the 2016-2017 school year:
(1) Fostoria Athletic Boosters
(2) Redmen Club
(3) Redmen Music Club
(4) Class of 2018 Jr. After Prom Parents
(5) Class of 2019 Jr. After Prom Parents
(6) Elementary PTO

H. Approve the establishment of the following student activity accounts:

(1) 200-9020 Class of 2020
(2) 200-9140 Reinhart Square

I. Approve the transfer of $1,548.51 from the JSHS Principal Fund – 018-9021 to Reinhart Square – 200-9140.

J. Motion to thank, accept and recognize Paul and Nadine Hooker, Sea Girt, NJ, for their donation to The Jack and Carolyn Markoff Endowment Fund, “In memory of: Ron Markoff and In honor of: Gary Markoff.”

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

VIII. SUPERINTENDENT RECOMMENDATIONS:

A. Approval of the following personnel items:
(All employment of personnel is pending completion of all required documentation/licensure requirements.)

1 RETIREMENT - CERTIFIED
Individual Position Effective
Regina Mummert Elementary Music – Longf/Riley 09/30/2016
31 years (25 at FCS) of dedicated service to the education of students.
Teresa Reino Elementary Teacher – FIES 05/31/2016*
*Revision to retirement date approved February 16, 2016
Nancy Smith Science Teacher – FJSHS 07/31/2016
11 years of dedicated service to the education of Fostoria students.

2 RESIGNATION - CERTIFIED
Individual Position Effective
Chad Krukemyer Social Studies Teacher – FJSHS 05/31/2016

3 RESIGNATION - CLASSIFIED
Individual Position Effective
Rhoda McClellan Paraprofessional 05/27/2016

4 EMPLOYMENT - CERTIFIED
Individual Position Effective
Valerie Gaunt Second Grade Teacher – Riley 08/08/2016
Chelsea Keegan Science Teacher – FJSHS 08/08/2016
James Parker Third Grade Teacher – FIES 08/08/2016
Gary Powell Social Studies Teacher – FJSHS 08/08/2016
Erin Reed Sixth Grade Teacher – FIES 08/08/2016
Kelly Ressler Preschool Teacher – Longfellow 08/08/2016
David Roth Elementary Music – Longf/Riley 08/08/2016
Sarah Tagg Science Teacher - FJSHS 08/08/2016
Miriah White Intervention Specialist – FIES 08/08/2016
Lori Wilken Sixth Grade Teacher – FIES 08/08/2016

5 EMPLOYMENT – CERTIFIED - SUMMER
Individual Position Effective
Amy Stultz Summer School – FJSHS June 1-July 8, 2016

6 EMPLOYMENT - CLASSIFIED SUBSTITUTE
Individual Position Effective
Cindy Hunter Food Service 2016-2017
Melanie Meddles Food Service 2016-2017

7 EMPLOYMENT - SUPPLEMENTAL
Individual Position Effective
Yvette Anez Head Girls' Tennis 2016-2017
John Bates Co Weight Training Coordinator - Boys 2016-2017
John Bates Varsity Asst. Football 2016-2017
Amy Baxter English Department Head 2016-2017
Amy Baxter HS Student Council Co-advisor 2016-2017
Amy Blakely HS Student Council Co-advisor 2016-2017
Amy Blakely Junior Class Advisor 2016-2017
Jeri Brubaker JH Annual Advisor 2016-2017
Cathe Bucher Senior Class Advisor 2016-2017
Pam Burrow Sophomore Class Advisor 2016-2017
Pam Burrow Sp. Ed. Department Head 2016-2017
Benji Cates Vocal Music 2016-2017
Benji Cates Musical Director 2016-2017
Kim Fant-Cousin Head Boys'/Girls' Cross Country 2016-2017
Kim Fant-Cousin Youth to Youth Advisor 2016-2017
Courtney Fleming Freshmen Class Advisor 2016-2017
Courtney Fleming Spanish Club Co-advisor 2016-2017
Alexandria Gillis Spanish Club Co-advisor 2016-2017
Sarah Green HS Quiz Bowl 2016-2017
Annette Griffin JH Student Council Advisor 2016-2017
Matt Hauenstein JH Football 2016-2017
Jerome Haupert Varsity Asst. Football 2016-2017
Mike Headley Science Department Head 2016-2017
Erika Hossler Elementary Quiz Bowl Advisor 2016-2017
Steve Kauffman Annual Advisor 2016-2017
Steve Kauffman Asst. Musical Director 2016-2017
Steve Kauffman Head Band 2016-2017
Steve Kauffman Pep Band 2016-2017
Steve Kauffman Summer Band 2016-2017
Derek Kidwell Co Weight Training Coordinator - Boys 2016-2017
Derek Kidwell Head Football 2016-2017
Art Lewandowski Social Studies Department Head 2016-2017
Amy Masterson NHS Co-advisor 2016-2017
Deb Melroy Art Club Advisor 2016-2017
Brian Oestreich Head Golf 2016-2017
Brian Oestreich Math Department Head 2016-2017
Brian Oestreich NHS Co-advisor 2016-2017
Erin Reed Asst. Volleyball 2016-2017
Dawn Skornicka Co Elementary Student Council 2016-2017
Jeremy Smith PAC Coordinator 2016-2017
Amy Stultz JR Quiz Bowl Advisor 2016-2017
Amy Stultz School Newspaper 2016-2017
Mat Swortchek TV Director 2016-2017
Tonya Theis Hi-Y Advisor 2016-2017
Teresa Vogel JH NHS Advisor 2016-2017
Michelle Weber Co Elementary Student Council 2016-2017
Aaron Weidner Asst. Athletic Director 2016-2017

8 EMPLOYMENT - AGREEMENT
Individual Position Effective
Mark Bauman Weight Training Coordinator - Girls 2016-2017
Nate Bernal JH Football 2016-2017
Greg Fleming Varsity Asst. Football 2016-2017
Kurt Gilts Equipment Manager 2016-2017
Amy Gosche Freshman Volleyball 2016-2017
John Groth Varsity Asst. Football 2016-2017
Alex Hersch Asst. Marching Auxiliaries 2016-2017
Heidi Kauffman HS Marching Auxiliaries 2016-2017
Jackie Lee JH Volleyball 2016-2017
Krissy Lotycz Head Volleyball 2016-2017
Ali Root JH Cheerleading Advisor - Football 2016-2017
Cydell Smith Co JH Football 2016-2017
Tony Stahl JH Football 2016-2017
Brett Taylor Co JH Football 2016-2017
George Tucker Varsity Asst. Football 2016-2017

9 UNPAID LEAVE OF ABSENCE - CERTIFIED
Individual Reason Effective
Kaye Racheter Maternity Leave 09/16/2016
(until released by physician)

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

IX. Motion to approve the following agreements:

1. Between Fostoria City Schools and WSOS for the Head Start Program for the 2016-2017 school year.

2. Between Fostoria City Schools and Jane Volpe to provide student Occupational Therapy Services, as needed, effective July 1, 2016 through June 30, 2017.

3. Between Fostoria City Schools and the Northern Ohio Educational Computer Association for computer services effective July 1, 2016 through June 30, 2017.

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

X. Motion to approve the following handbooks as submitted:

a. 2016-2017 K-12 Student/Parent Handbook
b. Athletic Code of Conduct

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XI. Motion to approve the adoption of the following curriculum:

a. Preschool Early Childhood Curriculum, copyright date 2011, by McGraw Hill Education Company
b. EnVision 2.0 K-6, copyright date 2016, by Pearson Publishing
c. EnVision 2.0 Middle Grades, copyright date 2017, by Pearson Publishing
d. Pearson High School Math Common Core, copyright date 2015, by Pearson Publishing

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XII. Motion to approve employing Gayle Guernsey, Speech/Language Pathologist for 10 hours weekly at the hourly rate of $26.84 for the balance of the 2016-2017 school year.

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XIII. Motion to approve the overnight trip for JV Volleyball athletes to attend the Maumee Bay Tournament and the Varsity Volleyball athletes to the University of Michigan, July 14-16, 2016.

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XIV. Motion to approve the following resolution:

Resolution No. 16-05

RESOLUTION AUTHORIZING THE SCHOOL DISTRICT BOARD
TO ENTER INTO A RESOLUTION OF ACCEPTANCE IN THE
OHIO SCHOOL FACILITIES COMMISSION
CLASSROOM FACILITIES ASSISTANCE PROGRAM (LAPSED)

WHEREAS, the Board of Education of the Fostoria City School District (School District), Seneca County, Ohio, met in regular session on Monday, June 27, 2016, and adopted the following Resolution.

WHEREAS, the Ohio School Facilities Commission (Commission) made a determination in favor of proceeding with a Master Facilities Plan for Classroom Facilities under ORC Section 3318.03 and conditionally approved a Scope of Project for the School District; and

WHEREAS, the Ohio Controlling Board approved the determination and conditional approval of
the Commission and approved the amount of the state’s portion of the project cost; and

WHEREAS, the Commission has certified the state’s conditional approval and reservation of funds for the project to this School District’s Board of Education pursuant to ORC Section 3318.04 based on the following funds:

STATE SHARE: $ 41,576,718
LOCAL SHARE: $ 5,138,695
TOTAL BUDGET: $ 46,715,413

Project Budget and Shares with Project Agreement LFI of $ 374,459

STATE SHARE: $ 41,576,718
LOCAL SHARE: $ 5,513,154
PROJECT BUDGET: $ 47,089,154

WHEREAS, the 120-day time limitation pursuant to ORC Section 3318.05 has not elapsed since the state’s certification of conditional approval.

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Fostoria City School District, Seneca County, Ohio that the conditional approval as granted by the Commission for the Classroom Facilities project be hereby accepted in accordance with the provisions of ORC Section 3318.05.

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XV. Motion to approve the following resolution:

Resolution No. 16-06

A RESOLUTION DETERMINING TO PROCEED WITH THE SUBMISSION TO THE ELECTORS OF THE SCHOOL DISTRICT OF THE QUESTION OF RENEWING ALL OF AN EXISTING TAX LEVY PURSUANT TO SECTIONS 5705.194 TO 5705.197 OF THE REVISED CODE.

WHEREAS, at an election on May 3, 2011, the electors of the School District approved an additional tax levy in excess of the ten mill limitation in the amount of $1,687,327 each calendar year for a period of five years for the purpose of providing for the emergency requirements of the School District, the last collection of which will occur in calendar year 2017; and

WHEREAS, on May 16, 2016, this Board adopted Resolution No. 16-04 declaring it necessary to submit to the electors of the School District the question of renewing all of that tax levy in excess of the ten-mill limitation, as described below, a copy of which resolution was certified to the Seneca County Auditor; and

WHEREAS, on May 31, 2016, the Seneca County Auditor certified that the total current tax valuation of the School District is $170,328,700 and the estimated annual tax levy required throughout the life of the proposed levy to produce the annual amount of $1,687,327 as set forth in that resolution, calculated in the manner provided by Section 5705.195 of the Revised Code, is 8.1 mills for each one dollar of valuation, which amounts to 81 cents for each one hundred dollars of valuation;

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of Fostoria City School District, Counties of Seneca, Hancock and Wood, Ohio, Ohio, that:

Section 1. Determination to Proceed. This Board hereby determines to proceed with the submission to the electors at an election to be held on November 8, 2016, of the question of renewing all of an existing tax levy in excess of the ten-mill limitation for a period of 10 years (commencing with a levy on the tax list and duplicate for the year 2017 to be first distributed to this Board in calendar year 2018) in order to raise the amount of $1,687,327 each year for the purpose of providing for the emergency requirements of the School District, at the annual tax rate as is necessary to raise that amount, which rate is currently estimated by the Seneca County Auditor to be 8.1 mills for each one dollar of valuation, which amounts to 81 cents for each one hundred dollars of valuation.

Section 2. Certification and Delivery of Materials to Board of Elections. The Treasurer be and is hereby directed to deliver or cause to be delivered (i) a certified copy of Resolution No. 16-04 referred to in the second preamble to this Resolution, (ii) the certificate of the Seneca County Auditor referred to in the third preamble to this Resolution and (iii) a certified copy of this Resolution, to the Seneca County Board of Elections before the close of business on Wednesday, August 10, 2016. This Board hereby requests that the Board of Elections give notice, prepare the ballots, and make other necessary arrangements for the submission of this question to the electors of the School District, all in accordance with law.

Section 3. Compliance with Open Meeting Requirements. This Board finds and determines that all formal actions of this Board and of any of its committees concerning and relating to the adoption of this Resolution were taken, and that all deliberations of this Board and of any of its committees that resulted in those formal actions were held, in meetings open to the public in compliance with the law.

Section 4. Captions and Headings. The captions and headings in this Resolution are solely for convenience of reference and in no way define, limit or describe the scope or intent of any Sections, subsections, paragraphs, subparagraphs or clauses hereof.
Section 5. Effective Date. This Resolution shall be in full force and effect from and immediately upon its adoption.

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XVI. Motion to approve the following resolution:

Resolution No. 16-07

A RESOLUTION AUTHORIZING THE EXECUTION OF A PROJECT AGREEMENT BETWEEN THIS BOARD AND THE OHIO SCHOOL FACILITIES COMMISSION FOR THE CONSTRUCTION OF A PROJECT CONSISTING OF CERTAIN CLASSROOM FACILITIES.

WHEREAS, at an election held on November 3, 2015, on a single proposal consisting of the question of (i) issuing bonds of the School District in the aggregate principal amount of $9,446,893 for the purpose of constructing, adding to, renovating, remodeling, furnishing, equipping and otherwise improving school district buildings and facilities and clearing, improving and equipping their sites and of levying taxes outside the ten-mill limitation to pay the debt charges on those bonds and any anticipatory securities and (ii) levying an additional tax to provide funds for the acquisition, construction, enlargement, renovation, and financing of general permanent improvements at a rate not exceeding 0.5 mill, for a continuing period of time, the requisite majority of those voting on the question voted in favor of it; and

WHEREAS, the Ohio School Facilities Commission (OSFC) has accordingly offered, pursuant to Section 3318.08 of the Revised Code, to enter into a Project Agreement (the Project Agreement) with this Board in substantially the form currently on file with the Treasurer to provide for the construction of a project consisting of certain classroom facilities listed and described in the final Facilities Plan approved by this Board; and

WHEREAS, the form and content of the proposed Project Agreement have been reviewed by and are satisfactory to this Board;

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of Fostoria City School District, Counties of Seneca, Hancock and Wood, Ohio, Ohio, that:

Section 1. Approval and Execution of Project Agreement. The President or Vice President and Treasurer of this Board are hereby authorized to sign, acknowledge and deliver, in the name of and on behalf of the School District, the Project Agreement substantially in the form now on file with the Treasurer. The form of the Project Agreement is approved with such changes therein that are not materially inconsistent with this Resolution and not substantially adverse to the School District and that are permitted by law and shall be approved by the Treasurer. The approval of such changes, and that such changes are not materially inconsistent with this Resolution and not substantially adverse to the School District, shall be conclusively evidenced by the signing of the Project Agreement by those officials.
Section 2. Approval and Execution of Related Documents. The President and Treasurer of this Board and the Superintendent, or such other School District officials as shall be designated by those officials, as appropriate, are each authorized and directed to sign any certificates or documents, and to take such other actions as are desirable, advisable, necessary or appropriate, to consummate the transactions contemplated by this Resolution and the Project Agreement.

Section 3. Prior Acts Ratified and Confirmed. Any actions previously taken by School District officials or agents of this Board in furtherance of the matters set forth in this Resolution are hereby approved, ratified and confirmed.

Section 4. Compliance with Open Meeting Requirements. This Board finds and determines that all formal actions of this Board and any of its committees concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board or committees, and that all deliberations of this Board and any of its committees that resulted in those formal actions were in meetings open to the public, in compliance with the law.

Section 5. Captions and Headings. The captions and headings in this Resolution are solely for convenience of reference and in no way define, limit or describe the scope or intent of any Sections, subsections, paragraphs, subparagraphs or clauses hereof.

Section 6. Effective Date. This Resolution shall be in full force and effect from and immediately upon its adoption.

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XVII. Appointment of OSBA Annual Business Meeting Delegate for 2016:

Dr. Thomas Guernsey, BOE President, appoints
as OSBA Annual Business Meeting delegate for 2016.

XVIII. Appointment of OSBA Annual Business Meeting Alternate Delegate for 2016:

Dr. Thomas Guernsey, BOE President, appoints
as OSBA Annual Business Meeting alternate delegate for 2016.

XIX. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XX. Motion to go into Executive Session for the purpose(s) of:

_____ a) consideration of the appointment, employment, dismissal, discipline, promotion, demotion or compensation of an employee, student, or school official

_____ b) investigate charges or complaints against a public employee, official, licensee, or student unless such employee, official, licensee or student requests a public meeting; except that consideration of the discipline of a Board member for conduct related to the performance of his/her duties or his/her removal from office shall not be held in executive session

_____ c) consideration of the purchase of property for public purposes, or sale of property at competitive bidding, if premature disclosure of information would give an unfair competitive or bargaining advantage to a person whose personal, private interest is adverse to the general public interest

_____ d) discussion, with the Board’s legal counsel, of disputes involving the Board that are the subject of pending or imminent court action

_____ e) preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of employment

_____ f) matters required to be kept confidential by Federal law or rules or state statutes

_____ g) specialized details of security arrangements and emergency response protocols where disclosure might reveal information that could jeopardize the District’s security

_____ h) consideration of confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance, or negotiations with other political subdivisions respecting requests for economic development assistance, provided that both of the following conditions apply:

1. the information is directly related to a request for economic development assistance that is to be provided or administered under one of the statutes referenced in R.C. 121.22(G)(8)(1), or that involves public infrastructure improvements or the extension of utility services that are directly related to an economic development project, and

2. a unanimous quorum of the Board or its subcommittee determines, by a roll call vote, that the executive session is necessary to protect the interests of the applicant or the possible investment or expenditure of public funds to be made in connection with the economic development project

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

Time In: ___________ Time Out: _________

XXI. Motion for Adjournment

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

Board Agenda/Minutes

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