2017-04-18 - Board Agenda

FOSTORIA BOARD OF EDUCATION

REGULAR MEETING

AGENDA

Tuesday, April 18, 2017
6:00 p.m.

Fostoria Junior/Senior High School
1001 Park Avenue
Fostoria, OH 44830

DR. THOMAS GUERNSEY, President

ANTHONY THOMPSON, Vice President

PATRICK GRINE

THOMAS GRINE

SHARON STANNARD

ANDREW R. SPRANG, Superintendent
SUE E. LEHMANN, Treasurer

I. CALL TO ORDER

II. ROLL CALL

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

III. PLEDGE OF ALLEGIANCE & MOMENT OF SILENT REFLECTION

IV. RECOGNITION OF SPECIAL GUESTS

Riley Elementary School
• Katie Mankin – 1st Grade Teacher
o Sophia Brose, 1st grade
o Winnie Cobb, 1st grade
o Kaliyah Day, 1st grade
• Savannah Wheeler – 1st Grade Teacher
o Olivia Colvin
o Bella Zeigler

V. PUBLIC PARTICIPATION ON AGENDA ITEMS

VI. PUBLIC NOTICE
BOARD OF EDUCATION TO HOLD PUBLIC HEARING
The Fostoria Board of Education will hold a public hearing on Tuesday, May 16, 2017 to gather feedback from the community on the potential rehire of retiring Elementary Secretary, Karla Grine. The hearing will be at 6:00 p.m. in the Board Room at the Fostoria Junior/Senior High School, 1001 Park Avenue, Fostoria, OH 44830.

VII. ADMINISTRATIVE REPORTS
Sue E. Lehmann, Treasurer
Andrew R. Sprang, Superintendent

*At this time, members of the public wishing to leave may do so.

VIII. TREASURER RECOMMENDATIONS:

A. Motion to approve the minutes of the following Board of Education meetings:

(1) Work Session of March 14, 2017
(2) Regular Meeting of March 21, 2017

B. Motion to approve the following Financial Statements for March 2017 as submitted:

(1) Cash Reconciliation
(2) FINSUM (Financial Summary)
(3) General Fund Report
(4) All Checks Report
(5) Amended Certificate of Estimated Resources
(6) Amended Appropriations
(7) AppSum

C. Motion to thank and accept the donation, to the Jack and Carolyn Markoff Endowment Award Fund, from Paul, Joe & Margo Hooker.

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

IX. Motion to approve awarding the bid for bleacher replacement in the amount of
$302, 200 inclusive of contingency allowance to Farnham Equipment Company, Columbus Ohio.

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

X. SUPERINTENDENT RECOMMENDATIONS:

A. Motion to approve the Elementary Summer School Program, grades PreK-6,
8:30-11:30 am:

1. Week 1 – June 12-15
2. Week 2 – July 10-13 *Third Grade Testing Window
3. Week 3 – August 7-10

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

B. Motion to approve the following personnel items:

(All employment of personnel is pending completion of all required documentation/licensure requirements.)

1. RETIREMENT – CERTIFIED/CLASSIFIED
Individual Position Effective
Carla Ballreich School Nurse/Paraprofessional 07/01/2017
17 years of service dedicated to the education of students.
Nancy Stone Sixth Grade Teacher 05/26/2017
31 years of service dedicated to the education of students.

2. RESIGNATION - CERTIFIED
Individual Position Effective
Alexis Heiser Speech/Language Pathologist 05/31/2017
Becky Renfer School Counselor - Elementary 05/31/2017

3. EMPLOYMENT - CLASSIFIED
Individual Position Effective
Ronnie Deuble Custodian 04/19/2017

4. EMPLOYMENT - AGREEMENT
Individual Position Effective
Thom Loomis Boys’ Head Basketball 2017-2018

5. EMPLOYMENT - SUMMER - CERTIFIED (based on student enrollment)
Individual Position Effective
Mike Amlin FJSHS May 30–June 30, 2017
Pam Burrow FJSHS May 30–June 30, 2017
Cheryl Chaffee FJSHS May 30–June 30, 2017
Marlene Gillig FJSHS May 30–June 30, 2017
Sarah Green FJSHS May 30–June 30, 2017
Matt Hauenstein FJSHS May 30–June 30, 2017
Mike Headley FJSHS May 30–June 30, 2017
Mallory Hefner FJSHS May 30–June 30, 2017
Gabe Sierra FJSHS May 30–June 30, 2017
Amy Stultz FJSHS May 30–June 30, 2017
Shannon Woodward FJSHS May 30–June 30, 2017

6. EMPLOYMENT - SUMMER - CERTIFIED (based on student enrollment)
Individual Position Effective
Pam Berrier FIES June 12-15; July 10-13 & Aug. 7-10, 2017
Barbara Curlis Longfellow June 12-15; July 10-13 & Aug. 7-10, 2017
Brooke Downing Riley June 12-15; July 10-13 & Aug. 7-10, 2017
Amy Foster Riley June 12-15; July 10-13 & Aug. 7-10, 2017
Erika Hossler FIES June 12-15; July 10-13 & Aug. 7-10, 2017
Sara Kaltenbach Longfellow June 12-15; July 10-13 & Aug. 7-10, 2017
Angie Kieffer Riley June 12-15; July 10-13 & Aug. 7-10, 2017
Jessie Marsh Riley June 12-15; July 10-13 & Aug. 7-10, 2017
Kaye Racheter FIES June 12-15; July 10-13 & Aug. 7-10, 2017
Jennifer Simpson FIES June 12-15; July 10-13 & Aug. 7-10, 2017
Dawn Skornicka FIES June 12-15; July 10-13 & Aug. 7-10, 2017
Hannah Steinmetz Longfellow June 12-15; July 10-13 & Aug. 7-10, 2017
Peg Ward FIES June 12-15; July 10-13 & Aug. 7-10, 2017

C. Motion to approve Hollis Reinbolt, Food Service Supervisor, to be compensated at the rate of $196.15 per diem (not to exceed 15 days), per time sheet submitted, for facilitation of the 2017 Summer School Food Service Program.

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XI. Motion to approve The Cooperative Programming Agreement between the Board of Education and the North Central Ohio Educational Service Center for the 2017-2018 school year, as needed, which may include the following:

(1) Audiological Services
(2) Educational Aide for the Deaf/Interpreter
(3) Educational Consultant Services
(4) Hearing Specialist Services
(5) Low Incident Classrooms (MD & Behavior)
(6) Occupational Therapy Services
(7) Vision Specialist Services

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XII. Motion to approve the following resolution:

RESOLUTION NO. 17-03

APPROVING PROGRAM OF REQUIREMENTS DESIGN PHASE SUBMISSION
FOR THE NEW 7-12 BUILDING & PK-6 RENOVATION/ADDITION
WHEREAS, the Board of Education of the Fostoria City School District (the “Board”) is undertaking an Ohio Facilities Construction Commission Classroom Facilities Assistance Program (CFAP) project and is proceeding with design and construction of a new 7-12 School and PK-6 Renovation/Addition, as well as related improvements (all of which is referred to as the "Project"); and
WHEREAS, Garmann/Miller & Associates, Inc., the Board's Architect for the Project, prepared the program of requirements and related documents for the new facility included in the Project, and the Construction Manager has reviewed the drawings and related documents for the new school facilities and provided comments on the documents for conformity with the design phase submission requirements; and
WHEREAS, the Form Agreement for Local Funded Initiatives (LFI) document required by the OFCC to describe the locally funded initiative items included in the facilities was updated by the Construction Manager in consultation with the OFCC Project Administrator for the program of requirements design phase submission and that document is included with the program of requirements submission for the Project; and
WHEREAS, all of the comments have been reviewed and resolved with respect to the program of requirements, and the Construction Manager has prepared a phase submission notebook for the project, following the OFCC phase submission requirements, including the updated LFI document; and
WHEREAS, the Board wishes to approve the program of requirements submission for the Project, as prepared by the Construction Manager, subject to approval by the OFCC;
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Fostoria City School District as follows:
1. The program of requirements submission notebook for the new Project, which includes the documents prepared by the Architect and Construction Manager, the updated LFI document, and other required documents, as assembled by the Construction Manager, is approved by the Board, subject to approval of the OFCC.
2. The Superintendent and Treasurer are authorized to sign the OSFC Form Agreement for Local Funded Initiatives (LFI) document prepared for the new School Project, which is included in the design phase submission, based upon the design phase documents prepared to date and which includes the Locally Funded Initiative Funding Plan describing LFIs included at the buildings.

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XIII. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XIV. Motion to go into Executive Session for the purpose(s) of:

_____ a) consideration of the appointment, employment, dismissal, discipline, promotion, demotion or compensation of an employee, student, or school official

_____ b) investigate charges or complaints against a public employee, official, licensee, or student unless such employee, official, licensee or student requests a public meeting; except that consideration of the discipline of a Board member for conduct related to the performance of his/her duties or his/her removal from office shall not be held in executive session

_____ c) consideration of the purchase of property for public purposes, or sale of property at competitive bidding, if premature disclosure of information would give an unfair competitive or bargaining advantage to a person whose personal, private interest is adverse to the general public interest

_____ d) discussion, with the Board’s legal counsel, of disputes involving the Board that are the subject of pending or imminent court action

_____ e) preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of employment

_____ f) matters required to be kept confidential by Federal law or rules or state statutes

_____ g) specialized details of security arrangements and emergency response protocols where disclosure might reveal information that could jeopardize the District’s security

_____ h) consideration of confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance, or negotiations with other political subdivisions respecting requests for economic development assistance, provided that both of the following conditions apply:

1. the information is directly related to a request for economic development assistance that is to be provided or administered under one of the statutes referenced in R.C. 121.22(G)(8)(1), or that involves public infrastructure improvements or the extension of utility services that are directly related to an economic development project, and

2. a unanimous quorum of the Board or its subcommittee determines, by a roll call vote, that the executive session is necessary to protect the interests of the applicant or the possible investment or expenditure of public funds to be made in connection with the economic development project

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

Time In: ___________ Time Out: _________

XV. Motion for Adjournment

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

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