2018-01-10 - Board Agenda

FOSTORIA BOARD OF EDUCATION

Budget Hearing – 6:00 p.m.

Organizational Meeting – 6:05 p.m.

Regular Meeting- 6:15 p.m.

AGENDA

Wednesday, January 10, 2018

Fostoria Intermediate Elementary School
1202 H. L. Ford Drive
Fostoria, OH 44830

DR. THOMAS GUERNSEY – President Pro-Tem

PATRICK GRINE

THOMAS GRINE

HEIDI KAUFFMAN

SHARON STANNARD

ANDREW R SPRANG, Superintendent
SUE E. LEHMANN, Treasurer

I. Call to Order by Dr. Thomas Guernsey, President Pro-Tem

II. Roll Call

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

III. Pledge of Allegiance and Moment of Silent Reflection

ORGANIZATIONAL MEETING

IV. Nomination for the Office of President of the Fostoria City Schools Board of Education:

A. _____________________________ nominates _______________________________

_____________________________ nominates _______________________________

B. Close nominations for President

C. Roll call vote for President

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

V. Nomination for the Office of Vice President of the Fostoria City Schools Board of Education:

A. _____________________________ nominates _______________________________

_____________________________ nominates _______________________________

B. Close nominations for Vice President

C. Roll call vote for Vice President

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

OATH OF OFFICE FOR NEW AND RE-ELECTED BOARD MEMBERS

Do you solemnly affirm that you will support the Constitution of the United States and the Constitution of the State of Ohio; and that you will faithfully and impartially discharge your duties as members of the Board of Education of the Fostoria City School District, Seneca County, Ohio, to the best of your ability and in accordance with the laws now in effect and hereinafter to be enacted, during your continuance in said office, and until your successor is elected and qualified?

Members assume chairs.

VI. 2018 Board of Education meetings:

The Fostoria City Schools Board of Education will meet, for the regular monthly meeting, the third Wednesday of each month at 6:00 pm in the Board Room at the Fostoria Junior/Senior High School, 1001 Park Avenue, Fostoria, OH.

Following is a complete list of Board of Education regular meetings for the 2018 calendar year:

February 21 March 21 April 18 May 16
June 20 July 18 August 21 September 18
October 17 November 21 December 19

The Fostoria City Schools Board of Education will meet, for monthly work sessions/meetings, the second Wednesday of each month at 6:00 pm in the Board Room at the Fostoria Junior/Senior High School, 1001 Park Avenue, Fostoria, OH.

Following is a complete list of Board of Education work sessions for the 2018 calendar year:

February 14 March 14 April 11 May 09
June 13 July 11 August 14 September 11
October 10 November 14 December 12

VII. Board President appoints OSBA Legislative Liaison Member for 2018:

____________________________

VIII. Board President appoints OSBA Student Achievement Liaison Member for 2018:

____________________________

IX. Motion to establish a Board Service Fund for the 2018 calendar year, per Ohio Revised Code 3315.15.

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

X. Standing Authorizations for 2018:

Motion to approve the following Standing Authorizations:

A. The Treasurer is authorized to secure advances from the County Auditor when funds are available and payable to the District.

B. The Treasurer is authorized to pay all bills within the limits of the appropriations resolution as bills are received and when services and/or merchandise are received in good condition.

C. The Board authorizes the Treasurer or Superintendent to review and approve all Then & Now Certificates per ORC 5705.41(D).

D. The Treasurer is authorized to invest interim funds at the most productive interest rate, when funds are available.

E. The Treasurer is authorized to pay any and all overdraft and other associated bank fees for FY 2018.

F. The Board authorizes using one signature, the Treasurer’s, on all checks.

G. The Superintendent is authorized to employ such personnel as needed for such emergency situations, with such employment to be presented to the Board for approval at the next Regular Board meeting.

H. The Superintendent is authorized to serve as Purchasing Agent for 2018.

I. The Superintendent has authority to approve enrollment of a child where there is a temporary custody request, grand-parenting, non-residential tuition, and a home schooling request.

J. The Treasurer is authorized to make appropriation modifications within budget accounts as needed without Board action.

K. The Treasurer is authorized to attend the required Public Records training (HB9) on behalf of the Board of Education members.

L. The Superintendent has authority to approve policies, purposes and transfers within the student activity funds.

M. The Superintendent has authority to approve all applications for Federal and State funds.

N. The Board directs the Treasurer that in the instance of the Food Service Fund, Ron Blackburn Memorial Fund, Foundation Scholarship, Dick Kidwell Scholarship, High School Scholarship Fund (Redmen Pride), FEA Scholarship, Larry Snyder Scholarship, Vivian Pearson Band Scholarship, Judy Miller Choral Scholarship, Helen G. Saum Scholarship, Food Service Fund, Markoff Scholarship, and Auxiliary Services Fund, that the interest follows the principle into those specific funds.

O. The Board directs the Treasurer to purchase the following Blanket Bonds:

All Employees $10,000
Superintendent $10,000
Board President $10,000
-with additional Indemnity Riders
Treasurer $75,000

P. Approve expending funds for purchase of meals, refreshments or other amenities for professional development, meetings, staff recognition, community events, service awards, student incentives and items for bereavement as a means to promote public health, safety, morals, general welfare, security, prosperity and contentment of all participants.

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XI. Standing Committees for 2018

President appoints Board Member(s) to serve on the following committees:

Standing Members – Andrew Sprang, Superintendent and Sue Lehmann, Treasurer

(1) Audit & Finance

(2) Policy Development

(3) Records Committee

(4) Athletic Board

(5) Redmen Club/Athletic Boosters

(6) Music Boosters

(7) Vanguard-Sentinel JVSD

(8) Fostoria Parks Board

(9) Academic Boosters

XII. The Superintendent recommends that the Director of Student Services, be designated as the Equal Opportunity Compliance Administrator to assure that the School District complies with Title IX of the Education Amendments of 1972 and all applicable rules and regulations promulgated under such laws. The Director of Student Services shall also be responsible for assuring that all practices and procedures of this School District shall comply with the Policies of this Board of Education with regard to non-discrimination.

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XIII. The Superintendent recommends that the Director of Student Services, be designated as the Compliance Administrator to assure that the School District complies with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and all applicable rules and regulations promulgated under such laws. The Director of Student Services shall also be responsible for assuring that all practices and procedures of this School District shall comply with the Policies of this Board of Education with regard to non-discrimination.

P. GRINE___; T. GRINE___; STANNARD___; THOMPSON___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

FOSTORIA BOARD OF EDUCATION

REGULAR MEETING
January 10, 2018

I. PUBLIC PARTICIPATION ON AGENDA ITEMS

II. ADMINISTRATIVE REPORTS
Sue E. Lehmann, Treasurer
Andrew R. Sprang, Superintendent

*At this time, members of the public wishing to leave may do so.

III. TREASURER RECOMMENDATIONS:

A. Approval of the minutes from the following Board of Education meetings:
(1) Work Session/Meeting – December 8, 2017
(2) Regular Meeting – December 15, 2017

B. Approval of the following Financial Statements for December 2017 as submitted:
(1) Cash Reconciliation
(2) FINSUM (Financial Summary)
(3) General Fund Report
(4) All Checks Report
(5) FY18 Amended Appropriations
(6) FY18 Amended Certificate of Estimated Resources

C. Motion to thank, and accept, the donation to the Jack and Carolyn Markoff Endowment Award Fund from the following:

(1) Matthew and Jamie Myers

D. Motion to accept the donation to the Fostoria Junior/Senior High School Choral Program from the Fostoria Garden Club.

E. Motion to accept the donation to the Fostoria Junior/Senior High School Choral and Instrumental Music Programs from Ellen Gatrell.

F. Motion to accept the donation to the Fostoria Junior/Senior High School HOBY Scholarship from the Fostoria Rotary Club.

G. Motion to approve adopting the tax budget (FY 2019) by January 15, 2018, as per Section 5705.28 of the Ohio Revised Code, and be submitted to the Seneca County Auditor by January 20, 2018, as per section 5705.30 of the Ohio Revised Code.

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

IV. Motion to approve the following resolution:

Resolution No. 17-07

RESOLUTION APPROVING REVISIONS TO THE OASBO SECTION 457 PLAN

WHEREAS, the Fostoria City School District (the “District”) previously adopted and maintains an “eligible deferred compensation plan” under Section 457(b) of the Internal Revenue IRC (“IRC”) through the Ohio Association of School Business Officials (“OASBO”) OASBO 457 Deferred Compensation Plan (the “Plan”); and

WHEREAS, in prior years, OASBO has maintained a Plan Provider Agreement with Voya Retirement Insurance and Annuity Company (“Voya”), pursuant to which Voya has provided (i) group annuity contracts that meet the requirements of IRC Section 457(g)(3) (“Provider Contracts”), and (ii) assistance with certain aspects of Plan administration; and

WHEREAS, the Plan provides that it may be amended from time to time by OASBO; and

WHEREAS, OASBO has amended and restated the terms of Plan and the Plan Provider Agreement, effective as of April 1, 2017; and

WHEREAS, under the amended Plan and Plan Provider Agreement, AXA Equitable Life Insurance Company (“AXA”) also is permitted to (i) offer Provider Contracts, and (ii) assist with certain aspects of Plan administration; and

WHEREAS, as a Participating Employer under the Plan, the District wishes to also permit Roth 457(b) contributions, as permitted under the Plan as amended effective April 1, 2017;

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Fostoria City School District, Seneca County, Ohio, that:

Section 1. Amendment of the Plan to Permit Roth 457(b) Contributions. Effective as of
January 10, 2018, the Plan shall be amended to permit participants to make Roth 457(b) contributions to the Plan.

Section 2. Compliance with Open Meeting Requirements. This Board finds and determines that all formal actions of this Board and any of its committees concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board or committees, and that all deliberations of this Board and any of its committees that resulted in those formal actions were in meetings open to the public, in compliance with the law.

Section 3. Captions and Headings. The captions and headings in this Resolution are solely for convenience of reference and in no way define, limit or describe the scope or intent of any Sections, subsections, paragraphs, subparagraphs or clauses hereof.

Section 4. Effective Date. This Resolution shall be in full force and effect from and immediately upon its adoption.

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

V. SUPERINTENDENT RECOMMENDATIONS:

A. Approval of the following personnel items:
*Pending all certification/paperwork is completed, pay per negotiated agreement.

1 EMPLOYMENT-CLASSIFIED SUBSTITUTE
Individual Position Effective
Kimberly Sands Custodian 01/08/2018
Kristy Shepherd Food Service 01/08/2018

2 EMPLOYMENT - AGREEMENT
Individual Position Effective
Samantha Weimerskirch Asst. Musical Director 2017-2018

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

VI. Motion to approve FJSHS 2018-2019 Course Selection Guide as presented.

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

VII. Motion to thank the KeyBank Foundation for the $1,500 and $14,508 Henry H. Geary, Jr. Memorial Foundation for the $14,508 grant funds in support of the Fostoria City Schools Extended Learning Opportunities.

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

VIII. Motion to approve the agreement, for cleaning services, between Fostoria City Schools
and Cleaner & Dryer Restoration and Construction, Toledo, Ohio.

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

IX. Motion to approve the following Administrative Contracts:

Individual Position Effective
Andrew Sprang Superintendent August 1, 2018 – July 31, 2023
Sue Lehmann Treasurer August 1, 2019 – July 31, 2023

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

X. Motion to approve the following resolution:

Resolution No. 17-08
WHEREAS, the Board of Education of the Fostoria City School District (the “Board”) is undertaking an Ohio Facilities Construction Commission Classroom Facilities Assistance Program (CFAP) project and is proceeding with design and construction of a New 7-12 School and PK-6 Renovation/Addition, as well as related improvements (all of which is referred to as the "Project"); and
WHEREAS, Garmann/Miller & Associates, Inc., the Board's Architect for the Project, prepared the design development drawings and related documents for the facility included in the Project, and the Construction Manager has reviewed the drawings and related documents for the school facilities and provided comments on the documents for conformity with the design phase submission requirements; and

WHEREAS, the Form Agreement for Local Funded Initiatives (LFI) document required by the OFCC to describe the locally funded initiative items included in the facilities was updated by the Construction Manager in consultation with the OFCC Project Administrator for the design phase submission and that document is included with the submission for the Project; and
WHEREAS, all of the comments have been reviewed and resolved with respect to the schematic design, and following the OFCC phase submission requirements, including the updated LFI document; and
WHEREAS, the Board wishes to approve the design development phase submission for the Project subject to approval by the OFCC;
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Fostoria City School District as follows:
1. The design development phase submission notebook for the new Project, which includes the documents prepared by the Architect and Construction Manager, the updated LFI document, and other required documents, as assembled by the Construction Manager, is approved by the Board, subject to approval of the OFCC.
2. The Superintendent and Treasurer are authorized to sign the OSFC Form Agreement for Local Funded Initiatives (LFI) document prepared for the new School Project, which is included in the design phase submission, based upon the design phase documents prepared to date and which includes the Locally Funded Initiative Funding Plan describing LFIs included at the buildings.

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XI. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XII. Motion to go into Executive Session for the purpose(s) of:

_____ a) promotion, demotion or compensation of an employee, student, or school official

_____ b) investigate charges or complaints against a public employee, official, licensee, or student unless such employee, official, licensee or student requests a public meeting; except that consideration of the discipline of a Board member for conduct related to the performance of his/her duties or his/her removal from office shall not be held in executive session

_____ c) consideration of the purchase of property for public purposes, or sale of property at competitive bidding, if premature disclosure of information would give an unfair competitive or bargaining advantage to a person whose personal, private interest is adverse to the general public interest

_____ d) discussion, with the Board’s legal counsel, of disputes involving the Board that are the subject of pending or imminent court action

_____ e) preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of employment

_____ f) matters required to be kept confidential by Federal law or rules or state statutes

_____ g) specialized details of security arrangements and emergency response protocols where disclosure might reveal information that could jeopardize the District’s security

_____ h) consideration of confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance, or negotiations with other political subdivisions respecting requests for economic development assistance, provided that both of the following conditions apply:

1. the information is directly related to a request for economic development assistance that is to be provided or administered under one of the statutes referenced in R.C. 121.22(G)(8)(1), or that involves public infrastructure improvements or the extension of utility services that are directly related to an economic development project, and

2. a unanimous quorum of the Board or its subcommittee determines, by a roll call vote, that the executive session is necessary to protect the interests of the applicant or the possible investment or expenditure of public funds to be made in connection with the economic development project

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

Time In: ___________Time Out: _________

XIII. Motion for Adjournment

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

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