2018-02-21 - Board Agenda

FOSTORIA BOARD OF EDUCATION

Regular Meeting
AGENDA

Wednesday, February 21, 2018
6:00 p.m.

Fostoria Junior/Senior High School
1001 Park Avenue
Fostoria, OH 44830

DR. THOMAS GUERNSEY, President

SHARON STANNARD, Vice President

PATRICK GRINE

THOMAS GRINE

HEIDI KAUFFMAN

ANDREW R. SPRANG, Superintendent
SUE E. LEHMANN, Treasurer
I. CALL TO ORDER

II. ROLL CALL

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

III. PLEDGE OF ALLEGIANCE & MOMENT OF SILENT REFLECTION

IV. RECOGNITION OF SPECIAL GUESTS

A. Presentation – Junior/Senior High School, Drew Bauman, Principal
B. Science Curriculum Presentation
C. Garmann Miller, Architect, OFCC Building Project Presentation

V. PUBLIC PARTICIPATION ON AGENDA ITEMS

VI. ADMINISTRATIVE REPORTS
Sue E. Lehmann, Treasurer
Andrew R. Sprang, Superintendent

*At this time, members of the public wishing to leave may do so.

VII. TREASURER RECOMMENDATIONS:

A. Motion to approve the minutes from the following Board of Education meetings:

(1) Emergency Meeting on January 9, 2018
(2) Budget Hearing, Organizational and Regular Meeting on January 10, 2018
(3) Special Meeting on January 29, 2018

B. Motion to approve the following January 2018 Financial Statements:

(1) Cash Reconciliation/Investment
(2) FINSUM (Financial Summary)
(3) General Fund Report
(4) All Checks Report
(5) Amended Appropriations
(6) Amended Certificate of Amended Resources

C. Motion to thank and accept the donation, to the Jack and Carolyn Markoff Endowment Award Fund, from the following:

(1) The Paul and Margo Charitable Fund – Paul and Nadine Hooker
(2) Jason and Amanda Markoff
(3) Dr. Richard and Beverly Markoff, In memory of Jimmy Dudman
(4) John and Patricia Loscudo

D. Approval of the payment of stipends for being a classroom mentor to student teachers as listed (funds come from the respective university):
(1) Kelley Hasselbach $ 50.00 The University of Findlay
(2) Sara Kaltenbach $ 50.00 The University of Findlay
(3) Katie Mankin $148.75 Bowling Green State University

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

VIII. SUPERINTENDENT RECOMMENDATIONS:

A. Motion to approve the following personnel items:
*Pending all certification/paperwork is completed, pay per negotiated agreement.

1 RESIGNATION - CLASSIFIED
Individual Position Effective
Lori Baldwin Bus Driver 10/16/2017
Robyn Holman Food Service 05/29/2018

2 EMPLOYMENT – CERTIFIED
Individual Position Effective
Amy Masterson Home Instruction 2017-2018

3 EMPLOYMENT – SUPPLEMENTAL
Individual Position Effective
George Scott Golf 2018-2019

B. Motion to approve an unpaid medical leave of absence for Jacqueline Allison, Itinerant PreK Teacher, effective March 7 through May 25, 2018.

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

IX. Motion to approve the trip request for DECA students to attend the State DECA Competition taking place March 9 & 10, 2018 and the National DECA Competition in Atlanta, GA, April 20-24, 2018 (# of students attending Nationals TBD following results of the State competition).

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

X. Motion to approve the 2018-2019 College Credit Plus (CCP) program agreements between Fostoria City Schools and the following institutions:

1) Owens Community College
2) The University of Toledo
3) Terra State Community College
4) Heidelberg University
5) Tiffin University

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XI. Motion to approve the Addendum to the Superintendent’s contract as presented.

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XII. Motion to approve the 2018-2019 School Calendar as presented below:

FOSTORIA CITY SCHOOLS
2018-2019
SCHOOL YEAR CALENDAR

Wed.-Tues Aug. 22-28 Entry Teachers' Program
Tues. Aug.22 Back to School Bash @ FIES, 5:30-7:30 p.m.
Wed.-Fri Aug. 29-31 District In-Service
Mon. Sept. 3 LABOR DAY - NO SCHOOL
Tues. Sept. 4 First Day of Classes 2018-2019
Mon.-Fri. Oct. 22 - Nov. 2 Grade 3 English Language Arts
Fri. Nov. 2 End of 1st Grading Period

Mon.-Tues. Nov. 19-20 PARENT/TEACHER CONF.-NO SCHOOL
Wed.-Fri. Nov. 21-23 THANKSGIVING RECESS - NO SCHOOL
Mon.-Fri. Dec. 3-Jan. 11 High School End of Course Tests
Mon. Dec. 24-Jan. 1 WINTER RECESS BEGINS - NO SCHOOL
Wed. Jan. 2 School Resumes
Fri. Jan. 18 End of 1st Semester

Mon. Jan. 21 MARTIN LUTHER KING DAY - NO SCHOOL
Tues. Jan. 22 TEACHER REPORT DAY - NO SCHOOL
Wed.-Thus. Feb. 13-14 PARENT/TEACHER CONF.-EVENINGS - SCHOOL IN SESSION
Fri. Feb. 15 PARENT/TEACHER CONF.- NO SCHOOL
Mon. Feb. 18 PRESIDENTS' DAY - NO SCHOOL
Mon.-Fri. Mar. 25-Apr.26 English Language Arts Test
Fri. Mar. 29 End of 3rd Grading Period

Mon.-Fri. Apr. 1 - May 10 Mathematics, Science and Social Studies Tests
Thurs.-Mon. Apr. 18-22* SPRING BREAK**
Tues. Apr. 23 School Resumes
Mon. 27-May MEMORIAL DAY - NO SCHOOL
Fri. 31-May Last Day of Classes for 2018-2019
Sunday 2-Jun COMMENCEMENT
Mon. 3-Jun Teacher Report Day***
Tues.-Thurs. June 4-6 Teacher Professional Development

1101.42 hours in session - FJSH 1044 hours in session - Elementary

*Teacher Bank Day is April 22, 2019
**If needed, calamity hours/days made up using Spring break hours/days & adding to the end of the year.
***Teacher Report Day follows last student day.

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XIII. Motion to approve the following resolution:

Resolution No. 18-02

APPROVING GMP AMENDMENT 1.2, 2.2, 5.2
TO THE CMR AGREEMENT WITH SHOOK-TOUCHSTONE XVII

The Superintendent recommends approval of GMP Amendment 1.2, 2.2 and 5.2 to the CMR Agreement with Shook-Touchstone XVII for the new 7-12 building, the addition and renovation of PK-6, and the high school demolition.

Rationale:

1. The Fostoria City School District Board of Education (the Board) previously approved an agreement with Shook-Touchstone XVII (CMR) as the construction manager at risk for pre-construction stage services required for the co-funded Classroom Facilities Assistance Program (CFAP).

2. Based upon construction documents stage drawings, specifications, and other information prepared for the CFAP project by Garmann-Miller & Associates, Inc., the Board’s Architect, the CMR prepared a guaranteed maximum pricing (GMP) proposal for the GMP Amendment 1.2, 2.2 & 5.2, including supporting documentation and exhibits, all of which has been reviewed by the Core Team.

3. The CMR has modified the GMP Amendment documents based upon comments from the OFCC Project Manager, and will continue to make adjustments based upon additional OFFC review and comments received.

4. The Superintendent recommends approval of the GMP Amendment documents provided by the CMR, in substantially the same form, subject to approval by the OFCC, which includes:

1.1 – The new 7-12 building –GMP amount of $25,593,813 ($25,593,813 co-funded, $0 LFI)
2.1 - The PreK-6 Addition and Renovation –GMP amount of $14,001,234 ($13,023,948 co-funded, $977,286 LFI)
5.1 – The HS Demolition –GMP amount of $120,069 ($105,613 co-funded, $14,456 LFI)

and which increases the total amount of the Contract Sum included in the CMR agreement by that amount, of which $40,367,295 is co-funded work and $1,027,349 is LFI.

The Fostoria City School District Board resolves as follows:

1. The GMP Amendment No. 1.2 to the CMR Agreement with Shook-Touchstone XVII for the new 7-12 building is approved in the amount of $25,593,813, Amendment No 2.2 for the Pre-K-6 addition and renovation is approved in the amount of $14,001,234, and Amendment No. 5.2 for the HS demolition is approved in the amount of $120,069, all of which is co-funded work, subject to final approval by the OFCC.

2. The Board President, Superintendent, and Treasurer are authorized to sign GMP Amendment document(s) in the final version, after review and approval for OFCC, and any related documents.

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

XIV. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

XV. Motion to go into Executive Session for the purpose(s) of:

_____ a) consideration of the appointment, employment, dismissal, discipline, promotion, demotion or compensation of an employee, student, or school official

_____ b) investigate charges or complaints against a public employee, official, licensee, or student unless such employee, official, licensee or student requests a public meeting; except that consideration of the discipline of a Board member for conduct related to the performance of his/her duties or his/her removal from office shall not be held in executive session

_____ c) consideration of the purchase of property for public purposes, or sale of property at competitive bidding, if premature disclosure of information would give an unfair competitive or bargaining advantage to a person whose personal, private interest is adverse to the general public interest

_____ d) discussion, with the Board’s legal counsel, of disputes involving the Board that are the subject of pending or imminent court action

_____ e) preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of employment

_____ f) matters required to be kept confidential by Federal law or rules or state statutes

_____ g) specialized details of security arrangements and emergency response protocols where disclosure might reveal information that could jeopardize the District’s security

_____ h) consideration of confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance, or negotiations with other political subdivisions respecting requests for economic development assistance, provided that both of the following conditions apply:

1. the information is directly related to a request for economic development assistance that is to be provided or administered under one of the statutes referenced in R.C. 121.22(G)(8)(1), or that involves public infrastructure improvements or the extension of utility services that are directly related to an economic development project, and

2. a unanimous quorum of the Board or its subcommittee determines, by a roll call vote, that the executive session is necessary to protect the interests of the applicant or the possible investment or expenditure of public funds to be made in connection with the economic development project

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____

Time In: ___________ Time Out: _________

XVI. Motion for Adjournment

P. GRINE___; T. GRINE___; KAUFFMAN___; STANNARD___; DR. GUERNSEY___

Motion Passed: _____ Motion Failed: _____