Fostoria City Schools

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Board of Education Meeting Minutes

Board meeting minutes are posted following Board approval at the next month's regular Board meeting (i.e., January's minutes posted following approval at the Board's regular meeting in February).

2014-01-13 - Board Minutes

The Fostoria Board of Education met for the FY15 Tax Budget Hearing, 6:00 p.m. Annual Organizational Meeting, 6:15 p.m. and Regular meetings at 6:23 p.m. on Monday, January 13, 2014 at the Fostoria Junior/Senior High School.

The meeting was called to order by President Pro-Tem Tom Guernsey with the following members present: Mr. Grine, Mr. Sheak, Ms. Stannard, Mr. Thompson, and Dr. Guernsey.

Pledge of Allegiance and Moment of Silent Reflection

FY15 TAX BUDGET HEARING (6:00 p.m.):

ORGANIZATIONAL MEETING (6:15 p.m.):

MOTION NO. 14-001 ELECTION OF PRESIDENT
Mr. Grine nominated Mr. Thompson for President of Fostoria City Schools Board of Education. There being no other nominations, Dr. Guernsey closed the nominations and on roll call the vote was: Mr. Grine, aye; Mr. Sheak, aye; Ms. Stannard, aye; Mr. Thompson, abstained; and Dr. Guernsey, aye. The President Pro-Tem declared the motion passed. Mr. Thompson was elected President for 2014.

MOTION NO. 14-002 ELECTION OF VICE PRESIDENT
Ms. Stannard nominated Mr. Sheak for Vice President. There being no other nominations. Dr. Guernsey closed the nominations and on roll call the vote was: Ms. Stannard, aye; Mr. Grine, aye; Mr. Sheak, aye; Dr. Guernsey, and Mr. Thompson, abstained. The President Pro-Tem declared the motion passed. Mr. Sheak was elected Vice President for 2014.

OATH OF OFFICE FOR PRESIDENT AND VICE PRESIDENT
Treasurer Norman Elchert administered the Oath of Office to newly elected President Mr. Thompson and Vice President Mr. Sheak.

Officers assume chairs.

MOTION NO. 14-003 2014 BOARD OF EDUCATION MEETINGS:

The Fostoria City Schools Board of Education will meet, for the regular monthly meeting, the third Monday (except February) of each month at 6:00 P.M. at the following location:

Fostoria Junior/Senior High School 1001 Park Avenue, Fostoria, OH

Following is a complete list of Board of Education regular meetings and times for the 2014 calendar year:

February meeting (Tuesday) February 18, 2014(Due to Presidents Day)

March 17 6:00 P.M. August 18 6:00 P.M.
April 21 6:00 P.M. September 15 6:00 P.M.
May 19 6:00 P.M. October 20 6:00 P.M.
June 16 6:00 P.M. November 17 6:00 P.M.
July 21 6:00 P.M. December 15 6:00 P.M.

The Fostoria City Schools Board of Education will meet, for the monthly work sessions/meetings, the second Monday of each month at 6:00 P.M. at the following location:

Fostoria Junior/Senior High School 1001 Park Avenue, Fostoria, OH

Following is a complete list of Board of Education work sessions/meetings and times for the 2014 calendar year:

February 10 6:00 P.M.
March 10 6:00 P.M. August 11 6:00 P.M.
April 14 6:00 P.M. September 08 6:00 P.M.
May 12 6:00 P.M. October 13 6:00 P.M.
June 09 6:00 P.M. November 10 6:00 P.M.
July 14 6:00 P.M. December 08 6:00 P.M.

MOTION NO. 14-004 OSBA LEGISLATIVE & ACHIEVEMENT LIAISON MEMBER FOR 2014
The Board President appointed Joe Sheak as OSBA Legislative Member for 2014.

MOTION NO. 14-005 OSBA STUDENT ACHIEVEMENT MEMBER FOR 2014
The Board President appointed Joe Sheak as OSBA Student Achievement Liaison Member for 2014.

MOTION NO. 14-006 BOARD SERVICE FUND
Ms. Stannard moved to establish a Board Service Fund for the 2014 calendar year, per Ohio Revised Code 3315.15.

Mr. Sheak seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Sheak, aye; Mr. Grine, aye; Dr. Guernsey, aye; and Mr. Thompson, aye. The president declared the motion passed.

MOTION NO. 14-007 MEMBERSHIP IN OSBA FOR 2014:
Mr. Sheak moved to authorize the Treasurer to renew membership in the Ohio School Boards Association for 2014 and to renew subscriptions to the BRIEFCASE and SCHOOL MANAGEMENT NEWS FOR 2014.

Dr. Guernsey seconded the motion and on roll call the vote was: Mr. Sheak, aye; Dr. Guernsey, aye; Mr. Grine, aye; Ms. Stannard, aye; and Mr. Thompson, aye. The president declared the motion passed.

MOTION NO. 14-008 STANDING AUTHORIZATIONS FOR 2014
Ms. Stannard moved to approve the following Standing Authorizations:

A. The Treasurer is authorized to secure advances from the County Auditor when funds are available and payable to the District.

B. The Treasurer is authorized to pay all bills within the limits of the appropriations resolution as bills are received and when services and/or merchandise are received in good condition.
C. The Board authorizes the Treasurer or Superintendent to review and approve all Then & Now Certificates per ORC 5705.41(D).

D. The Treasurer is authorized to invest interim funds at the most productive interest rate, when funds are available.

E. The Treasurer is authorized to pay any and all overdraft and other associated bank fees for FY 2014.

F. The Board authorizes using one signature, the Treasurer's, on all checks.

G. The Superintendent is authorized to employ such personnel as needed for such emergency situations, with such employment to be presented to the Board for approval at the next Regular Board meeting.

H. The Superintendent is authorized to serve as Purchasing Agent for 2014.

I. The Superintendent has authority to approve enrollment of a child where there is a temporary custody request, annual grand-parenting, non residential tuition, and a home schooling request.

J. The Treasurer is authorized to make appropriation modifications within budget accounts as needed without Board action.

K. The Treasurer is authorized to attend the required Public Records training (HB9) on behalf of the Board of Education members.

L. The Superintendent has authority to approve policies, purposes and transfers within the student activity funds.

M. The Superintendent has authority to approve all applications for Federal and State funds.

N. The Board directs the Treasurer that in the instance of the Food Service Fund, Ron Blackburn Memorial Fund, Foundation Scholarship, Dick Kidwell Scholarship, High School Scholarship Fund (Redmen Pride), FEA Scholarship, Larry Snyder Scholarship, Vivian Pearson Band Scholarship, Judy Miller Choral Scholarship, Helen G. Saum Scholarship and Auxiliary Services Fund, that the interest follow the principle into those specific funds.

O. The Board directs the Treasurer to purchase the following Blanket Bonds:

All Employees $10,000
Superintendent $10,000
Board President $10,000
-with additional Indemnity Riders
Treasurer $75,000

Mr. Grine seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Grine, aye; Dr. Guernsey, aye; Mr. Sheak, aye; and Mr. Thompson, aye. The president declared the motion passed.

MOTION NO. 14-009 STANDING COMMITTEES FOR 2014

President appoints Board Member(s) to serve on the following committees:

NEGOTIATIONS, PERSONNEL, GRIEVANCES:
Tom Guernsey
Sharon Stannard
Andrew Sprang
Norman Elchert

BUILDINGS, GROUNDS & TRANSPORTATION:
Pat Grine
Anthony Thompson
Andrew Sprang
Norman Elchert

ATHLETIC COMMITTEE:
Pat Grine
Anthony Thompson
Andrew Sprang
Norman Elchert

AUDIT & FINANCE:
Tom Guernsey
Joe Sheak
Andrew Sprang
Norman Elchert

POLICY DEVELOPMENT:
Sharon Stannard
Pat Grine
Andrew Sprang
Norman Elchert

RECORDS COMMITTEE:
Tom Guernsey
Joe Sheak
Andrew Sprang
Norman Elchert

ATHLETIC BOARD:
Pat Grine
Anthony Thompson

REDMEN CLUB/ATHLETIC BOOSTERS:
Pat Grine
Anthony Thompson

MUSIC BOOSTERS:
Tom Guernsey

VANGUARD-SENTINEL JVSD:
Anthony Thompson

FOSTORIA PARKS BOARD:
Joe Sheak

ACADEMIC BOOSTERS:
Tom Guernsey

MOTION NO. 14-010 EQUAL OPPORTUNITY COMPLIANCE ADMINISTRATOR
Dr. Guernsey moved to approve the Superintendent's recommendation that the Director of Student Services, be designated as the Equal Opportunity Compliance Administrator to assure that the School District complies with Title IX of the Education Amendments of 1972 and all applicable rules and regulations promulgated under such laws. The Director of Student Services shall also be responsible for assuring that all practices and procedures of this School District shall comply with the Policies of this Board of Education with regard to non-discrimination.

Ms. Stannard seconded the motion and on roll call the vote was: Dr. Guernsey, aye; Ms. Stannard, aye; Mr. Grine, aye; Mr. Sheak, aye; and Mr. Thompson, aye. The president declared the motion passed.

MOTION NO. 14-011 COMPLIANCE ADMINISTRATOR
Dr. Guernsey moved to approve the Superintendent's recommendation that the Director of Student Services, be designated as the Compliance Administrator to assure that the School District complies with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and all applicable rules and regulations promulgated under such laws. The Director of Student Services shall also be responsible for assuring that all practices and procedures of this School District shall comply with the Policies of this Board of Education with regard to non-discrimination.

Mr. Grine seconded the motion and on roll call the vote was: Dr. Guernsey, aye; Mr. Grine, aye; Mr. Sheak, aye; Ms. Stannard, aye; and Mr. Thompson, aye. The president declared the motion passed.

REGULAR MEETING (6:23 p.m.):

PUBLIC PARTICIPATION ON AGENDA ITEMS - NONE

ADMINISTRATIVE REPORTS
Norman M. Elchert, Treasurer
Andrew R. Sprang, Superintendent

MOTION NO. 14-012 TREASURER RECOMMENDATIONS:
Mr. Sheak moved to approve the following Treasure recommendations:

A. Approval of the minutes from the following Board of Education meetings:
(1) Work Session/Meeting – December 9, 2013
(2) Regular Meeting – December 16, 2013

B. Approval of the following Financial Statements for December 2013 as submitted:
(1) Cash Reconciliation/Investment
(2) FINSUM (Financial Summary)
(3) General Fund Report

C. Approve the adoption of the tax budget (FY 2015) by January 15, 2014, as per Section 5705.28 of the Ohio Revised Code, and be submitted to the Seneca County Auditor by January 20, 2014, as per section 5705.30 of the Ohio Revised Code.

D. Approve authorizing the Treasurer to renew the Legal Assistance Fund Consultant Service Contract with the Ohio School Boards Association for the 2014 calendar year at the cost of $250.

E. Approve a supplemental contract for Cindy Sidle, not to exceed 25% of the annual administration fee paid to the district from the auxiliary service funds for her work with auxiliary services.

F. Approval to raise the Food Service Department substitute staff wage to $7.95 per hour (currently $7.85) to meet the minimum rate, as established by the Ohio Department of Commerce, effective January 1, 2014.

G. Approval of the updated agreement between Fostoria City Schools and Renhill Staffing Services raising the substitute aide wage to $7.95 per hour (currently $7.85) to meet the minimum rate, as established by the Ohio Department of Commerce, effective January 1, 2014.

Mr. Grine seconded the motion and on roll call the vote was: Dr. Guernsey, aye; Mr. Grine, aye; Mr. Sheak, aye; Ms. Stannard, aye; and Mr. Thompson, aye. The president declared the motion passed.

MOTION NO. 14-013 SUPERINTENDENT RECOMMENDATIONS:
Dr. Guernsey moved to approve the following Superintendent recommendations.

Approval of the following personnel items:
*Pending all certification/paperwork is completed, pay per negotiated agreement.

A. EMPLOYMENT – CERTIFIED
Individual Position Effective
Carol Wines Title I – Riley (Part Time) 01/14/2014

B. EMPLOYMENT – CLASSIFIED SUBSTITUTE
Individual Position Effective
Lynnlee Myers Bus Driver 01/14/2014

Mr. Grine seconded the motion and on roll call the vote was: Dr. Guernsey, aye; Mr. Grine, aye; Mr. Sheak, aye; Ms. Stannard, aye; and Mr. Thompson, aye. The president declared the motion passed.

PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

MOTION NO. 14-014 ADJOURNMENT
There being no further business Dr. Guernsey moved to adjourn the meeting at 6:35 p.m.

Mr. Sheak seconded the motion and on roll call the vote was: Dr. Guernsey, aye; Mr. Sheak, aye; Mr. Grine, aye; Ms. Stannard, aye; and Mr. Thompson, aye. The president declared the motion passed.

____________________________
Treasurer
President

Board Agenda/Minutes

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