Fostoria City Schools

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Board of Education Meeting Minutes

Board meeting minutes are posted following Board approval at the next month's regular Board meeting (i.e., January's minutes posted following approval at the Board's regular meeting in February).

2014-12-16 - Board Minutes

The Fostoria Board of Education met for a regular BOE meeting at 6:00 p.m. on Monday, December 15, 2014 at the Fostoria Junior/Senior High School.

The meeting was called to order by President Anthony Thompson with the following members present: Mr. Grine, Dr. Guernsey, Mr. Sheak, Ms. Stannard, and Mr. Thompson.

PLEDGE OF ALLEGIANCE & MOMENT OF SILENT REFLECTION – Longfellow Students

RECOGNITION OF GUESTS

A. Longfellow most improved students:
o Preschool:
 Tearrianna Armon
 Cameron Bentz
 Odin Burrier
 Alyssia Gilliland
 Aubrianna Shultz
o Kindergarten:
 Venessa Dunn
 Maddox Haas
 LaKeesha Roberts, Jr.
 Lucas Smothers
 Emma Ritter
 Unique Scott
 Ewan Ward
 C. J. Wright

PUBLIC PARTICIPATION ON AGENDA ITEMS - None

ADMINISTRATIVE REPORTS
Norman M. Elchert, Treasurer
Andrew R. Sprang, Superintendent

MOTION NO. 14-129 POLICY COMMITTEE RECOMMENDATION:
Mr. Grine moved to adopt the following new and revised Board Policies:

Policy # Policy Name Status
2210 Curriculum Development Revision
2430.02 Participation of Community/Stem School Students in Extra-Curricular Activities New
2510 Adoption of Textbooks Revision
2520 Selection of Instructional Materials & Equipment Revision
5336 Care of Student with Diabetes New
5830 Student Fund Raising Revision
7540.02 District Website Revision
7540.03 Student Education Technology Acceptable Use & Safety Revision
8330 Student Records Revision
8400 School Safety Revision
8500 Food Services Revision
8510 Wellness Revision
8540 Vending Machines Revision
8550 Competitive Food Sales Revision
8660 Incidental Transportation of Students by Private Vehicle Revision
9211 District Support Organizations Revision

Mr. Sheak seconded the motion and on roll call the vote was: Mr. Grine, aye; Mr. Sheak, aye; Dr. Guernsey, aye; Ms. Stannard, aye; and Mr. Thompson, aye. The president declared the motion passed.

MOTION NO. 14-130 TREASURER RECOMMENDATIONS:
Ms. Stannard moved to approve the following Treasurers recommendations:

A. Approval of the minutes from the following Board of Education meetings:

(1) Regular Meeting/Work Session of November 10, 2014
(2) Regular Meeting of November 17, 2014

B. Approval of the following Financial Statements for November 2014 as submitted:
(1) Bank Reconciliation
(2) FINSUM (Financial Summary)
(3) General Fund Report
C. Accept and thank Whirlpool Corporation, Findlay, OH for the donation of a Kenmore washer and dryer set to Longfellow Elementary School.

D. Approval renewing the five-year (19, 767,000 impressions) services agreement between Fostoria City Schools and Perry ProTech Corporation.

Mr. Sheak seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Sheak, aye; Mr. Grine, aye; Dr. Guernsey, aye; and Mr. Thompson, aye. The president declared the motion passed.

MOTION NO. 14-131 MEMBERSHIP RENEWALS
Mr. Sheak moved to authorize the Treasurer to renew membership in the Ohio School Boards Association for 2015 and to renew subscriptions to the BRIEFCASE and SCHOOL MANAGEMENT NEWS for 2015.

Dr. Guernsey seconded the motion and on roll call the vote was: Mr. Sheak, aye; Dr. Guernsey, aye; Mr. Grine, aye; Ms. Stannard, aye; and Mr. Thompson, aye. The president declared the motion passed.

MOTION NO. 14-132 SUPERINTENDENT RECOMMENDATIONS:
Mr. Grine moved to approve the following Superintendent recommendations:

A. Approve the following personnel items:

*Pending all certification/applicable paperwork is completed, pay per negotiated agreement.

1 EMPLOYMENT – CERTIFIED
Individual Position Effective
Alexandria Gillis JSHS Spanish Teacher 11/13/14
Carol Wines Riley Title I - .78 (up from .5) 11/24/14

2 EMPLOYMENT – CLASSIFIED
Individual Position Effective
Leslie Cofer Food Service II (FJSHS) 12/08/14
Jerry Reinhart Food Service – Van Driver 12/11/14
Kelly West EMIS Coordinator 12/08/14

3 EMPLOYMENT – CLASSIFIED SUBSTITUTE
Individual Position Effective
Susan Bush Food Service 12/16/14
Evelyn Jones Food Service 12/16/14
Sheryl Sheets Food Service 12/16/14

4 RETIREMENT CERTIFIED
Individual Position Effective
Jan Downing Riley Elementary Teacher 5/31/15
35 years of dedicated service to the education of students.

5 RESIGNATION – CERTIFIED
Individual Position Effective
Tom Grine FJSHS Principal 07/31/15

6 RESIGNATION – CLASSIFIED
Individual Position Effective
Ed Filliater Bus Driver 01/02/15
Dennis McCoy Food Service Van Driver 12/02/14
Dianna Shoemaker Custodian 01/07/15

7 RESIGNATION – SUPPLEMENTAL
Individual Position Effective
Anna Pessell IATeam – FJSHS (pd. 39% of contract) 12/02/14

8 EMPLOYMENT – SUPPLEMENTAL
Individual Position Effective
Tabatha Elson IATeam – FJSHS (pd. 61% of contract) 12/02/14

9 RETIREMENT - CLASSIFIED
Individual Position Effective
Judy Bowers Custodian 12/31/14
Rick Szallar Custodian 12/31/14

10 EMPLOYMENT - VOLUNTEER
Individual Position Effective
Casimiro Anez Jr. Bowling 2014-2015
Veronica Wonderly Girls' Basketball 2014-2015

11 RESIDENT EDUCATOR MENTOR STIPENDS - 2014-2015
Mentor Stipend*
Elizabeth Baugher $250.00
Kelli Bauman $250.00
Pam Berrier $250.00
Connie Carnicom $250.00
Meghan Davis $400.00
Lisa Davoli $400.00
Tabatha Elson $500.00
Tabatha Elson $250.00
Tracy Hushour $250.00
Steve Kauffman $400.00
Amy Masterson $250.00
Sandra Reynolds $250.00
Elizabeth Schermer $500.00
Kelly Snyder $400.00
Ryan Whipple $400.00
Carol Wines $500.00
Carol Wines $500.00
*(Paid from Title I PD Funds)

Mr. Sheak seconded the motion and on roll call the vote was: Mr. Grine, aye; Mr. Sheak, aye; Dr. Guernsey, aye; Ms. Stannard, aye; and Mr. Thompson, aye. The president declared the motion passed.

MOTION NO. 14-133 CAMP WILSON
Mr. Sheak moved to approve the approve the 6th grade students' annual field trip to YMCA Camp Wilson, Bellefontaine, OH for Outdoor Education courses, May 21 & 22, 2015.

Dr. Guernsey seconded the motion and on roll call the vote was: Mr. Sheak, aye; Dr. Guernsey, aye; Mr. Grine, aye; Ms. Stannard, aye; and Mr. Thompson, aye. The president declared the motion passed.

MOTION NO. 14-134 RESIGNATION
Ms. Stannard moved to approve the resignation of Alexandria Gillis as long term substitute JSHS Spanish teacher effective November 13, 2014.

Mr. Grine seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Grine, aye; Dr. Guernsey, aye; Mr. Sheak, aye; and Mr. Thompson, aye. The president declared the motion passed.

MOTION NO. 14-135 RESOLUTION NO. 14-09
Ms. Stannard moved to pass the following resolution:

RESOLUTION NO. 14-09
SELECTING CRITERIA ARCHITECT/ENGINEER AND AUTHORIZING NEGOTIATION OF AGREEMENT WITH FIRM DETERMINED MOST QUALIFIED TO PROVIDE SERVICES

WHEREAS, the Board of Education of the Fostoria City School District (the "Board") is considering a building project and desires criteria architect/engineer services in connection with this potential building project; and

WHEREAS, in compliance with the guidelines contained in Ohio Revised Code Sections 153.65-.71, the Board, through its Treasurer, solicited and received statements of qualification and proposals from design firms to provide services in connection with this potential building project; and

WHEREAS, statements of qualification and proposals were received from four (4) firms, and the information received has been reviewed and evaluated by the Superintendent and Treasurer; and

WHEREAS, the Superintendent and Treasurer recommend that Garmann/Miller Architects is the firm most qualified to provide criteria architect/engineer services to the Board related to the potential building project and that the remaining firms are ranked as follows: Lesko Architecture, TFC Architects and Freytag & Associates;

NOW THEREFORE BE IT RESOLVED by the Board of Education of the Fostoria City School District as follows:

1. The Board accepts the recommendations of the Superintendent and Treasurer and selects Garmann/Miller Architects as the firm most qualified to provide criteria architect/engineer services for the potential building project and authorizes the Superintendent and Treasurer, working with legal counsel, to enter into negotiations with this firm to provide said services at a reasonable fee and under such terms as are acceptable to the Superintendent and Treasurer through a written agreement.

2. Should the Superintendent and Treasurer be unable to negotiate an acceptable agreement with Garmann/Miller Architects, they are authorized to give written notice to the firm that negotiations are terminated and to then begin negotiations with the firm ranked next most qualified, and so on, until a satisfactory agreement is reached with a qualified firm.

Mr. Sheak seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Sheak, aye; Mr. Grine, aye; Dr. Guernsey, aye; and Mr. Thompson, aye. The president declared the motion passed.

MOTION NO. 14-136 ORGANIZATIONAL MEETING
Dr. Guernsey moved to set date/time, and nominate President Pro-Tem for January Organizational Meeting, and Regular January 2015 Board of Education Meeting:

President Pro-Tem: Anthony Thompson

2015 Tax Budget Hearing Date and Time: January 12, 2015 at 5:30 p.m.

2015 Organizational Mtg. Date and Time: January 12, 2015 at 5:45 p.m.

Regular January 2015 Mtg. Date and Time: January 12, 2015 at 6:00 p.m.

Mr. Sheak seconded the motion and on roll call the vote was: Dr. Guernsey, aye; Mr. Sheak, aye; Mr. Grine, aye; Ms. Stannard, aye; and Mr. Thompson, aye. The president declared the motion passed.

PUBLIC PARTICIPATION ON NON-AGENDA ITEMS - None

MOTION NO. 14-137 EXECUTIVE SESSION
Dr. Guernsey moved to go into Executive Session at 6:31 p.m. for the purpose(s) of:

• matters required to be kept confidential by Federal law or rules or state statutes

• consideration of confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance, or negotiations with other political subdivisions respecting requests for economic development assistance, provided that both of the following conditions apply:

1. the information is directly related to a request for economic development assistance that is to be provided or administered under one of the statutes referenced in R.C. 121.22(G)(8)(1), or that involves public infrastructure improvements or the extension of utility services that are directly related to an economic development project, and

2. a unanimous quorum of the Board or its subcommittee determines, by a roll call vote, that the executive session is necessary to protect the interests of the applicant or the possible investment or expenditure of public funds to be made in connection with the economic development project

Mr. Sheak seconded the motion and on roll call the vote: Dr. Guernsey, aye; Mr. Sheak, aye; Mr. Grine, aye; Dr. Guernsey, aye; Ms. Stannard, aye; and Mr. Thompson, aye. The president declared the motion passed.

At 7:22 p.m. the Board members left Executive Session. The president declared the meeting back in session.

MOTION NO. 14-138 ADJOURNMENT
There being no further business Ms. Stannard moved to adjourn the meeting at 7:23 p.m.

Mr. Grine seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Grine, aye; Dr. Guernsey, aye; Mr. Sheak, aye; and Mr. Thompson, aye. The president declared the motion passed.

Treasurer President

Board Agenda/Minutes

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