2015-01-12 - Board Minutes

The Fostoria Board of Education met for the Budget Hearing, 5:30 p.m. Annual Organizational Meeting, 5:45 p.m. and Regular meeting at 6:00 p.m. on Monday, January 12, 2015 at the Fostoria Junior/Senior High School.

The meeting was called to order by President Pro-Tem Anthony Thompson with the following members present: Mr. Grine, Dr. Guernsey, Mr. Sheak, Ms. Stannard, and Mr. Thompson.

FY 16 TAX BUDGET HEARING (5:30 p.m.)

Pledge of Allegiance and Moment of Silent Reflection

ORGANIZATIONAL MEETING (5:45 p.m.)

MOTION NO. 15-001 ELECTION OF PRESIDENT
Mr. Sheak nominated Dr. Guernsey for President of Fostoria City Schools Board of Education. There being no other nominations, Mr. Thompson closed the nominations and on roll call the vote was: Mr. Sheak, aye; Mr. Grine, aye; Dr. Guernsey, aye; Ms. Stannard, aye; and Mr. Thompson, aye. The President Pro-Tem declared the motion passed. Dr. Guernsey was elected President for 2015.

MOTION NO. 15-002 ELECTION OF VICE PRESIDENT
Ms. Stannard nominated Mr. Sheak for Vice President. There being no other nominations, Mr. Thompson closed the nominations and on roll call the vote was: Ms. Stannard, aye; Mr. Grine, aye; Dr. Guernsey, aye; Mr. Sheak, aye; and Mr. Thompson, aye. The President Pro-Tem declared the motion passed. Mr. Sheak was elected Vice President for 2015.

OATH OF OFFICE FOR PRESIDENT AND VICE PRESIDENT
Treasurer Norman Elchert administered the Oath of Office to newly elected President Dr. Guernsey and Vice President Mr. Sheak.

MOTION NO. 15-003 2015 BOARD OF EDUCATION MEETINGS:

The Fostoria City Schools Board of Education will meet, for the regular monthly meeting, the third Monday (except February) of each month at 6:00 P.M. at the following location:

Fostoria Junior/Senior High School 1001 Park Avenue, Fostoria, OH

Following is a complete list of Board of Education regular meetings and times for the 2015 calendar year:

February meeting (Tuesday) February 17, 2015 (Due to Presidents Day)

March 16 6:00 P.M. August 17 6:00 P.M.
April 20 6:00 P.M. September 21 6:00 P.M.
May 18 6:00 P.M. October 19 6:00 P.M.
June 15 6:00 P.M. November 16 6:00 P.M.
July 20 6:00 P.M. December 21 6:00 P.M.

The Fostoria City Schools Board of Education will meet, for monthly work sessions/meetings, the second Monday of each month at 6:00 P.M. at the following location:

Fostoria Junior/Senior High School 1001 Park Avenue, Fostoria, OH

Following is a complete list of Board of Education work sessions/meetings and times for the 2015 calendar year:

February 09 6:00 P.M.
March 09 6:00 P.M. August 10 6:00 P.M.
April 13 6:00 P.M. September 14 6:00 P.M.
May 11 6:00 P.M. October 12 6:00 P.M.
June 08 6:00 P.M. November 09 6:00 P.M.
July 13 6:00 P.M. December 14 6:00 P.M.

MOTION NO. 15-004 OSBA LEGISLATIVE & ACHIEVEMENT LIAISON MEMBER FOR 2015
The Board President appointed Joe Sheak as OSBA Legislative Liaison Member for 2015.

MOTION NO. 15-005 OSBA STUDENT ACHIEVEMENT MEMBER FOR 2015
The Board President appointed Joe Sheak as OSBA Student Achievement Liaison Member for 2015.

MOTION NO. 15-006 BOARD SERVICE FUND
Mr. Sheak moved to establish a Board Service Fund for the 2015 calendar year, per Ohio Revised Code 3315.15.

Ms. Stannard seconded the motion and on roll call the vote was: Mr. Sheak, aye; Ms. Stannard, aye; Mr. Grine, aye; Mr. Thompson, aye; Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 15-007 STANDING AUTHORIZATIONS FOR 2015:
Ms. Stannard moved to approve the following Standing Authorizations:

A. The Treasurer is authorized to secure advances from the County Auditor when funds are available and payable to the District.

B. The Treasurer is authorized to pay all bills within the limits of the appropriations resolution as bills are received and when services and/or merchandise are received in good condition.
C. The Board authorizes the Treasurer or Superintendent to review and approve all Then & Now Certificates per ORC 5705.41(D).

D. The Treasurer is authorized to invest interim funds at the most productive interest rate, when funds are available.
E. The Treasurer is authorized to pay any and all overdraft and other associated bank fees for FY 2015.

F. The Board authorizes using one signature, the Treasurer’s, on all checks.

G. The Superintendent is authorized to employ such personnel as needed for such emergency situations, with such employment to be presented to the Board for approval at the next Regular Board meeting.

H. The Superintendent is authorized to serve as Purchasing Agent for 2015.

I. The Superintendent has authority to approve enrollment of a child where there is a temporary custody request, annual grand-parenting, non residential tuition, and a home schooling request.

J. The Treasurer is authorized to make appropriation modifications within budget accounts as needed without Board action.

K. The Treasurer is authorized to attend the required Public Records training (HB9) on behalf of the Board of Education members.

L. The Superintendent has authority to approve policies, purposes and transfers within the student activity funds.

M. The Superintendent has authority to approve all applications for Federal and State funds.

N. The Board directs the Treasurer that in the instance of the Food Service Fund, Ron Blackburn Memorial Fund, Foundation Scholarship, Dick Kidwell Scholarship, High School Scholarship Fund (Redmen Pride), FEA Scholarship, Larry Snyder Scholarship, Vivian Pearson Band Scholarship, Judy Miller Choral Scholarship, Helen G. Saum Scholarship and Auxiliary Services Fund, that the interest follow the principle into those specific funds.

O. The Board directs the Treasurer to purchase the following Blanket Bonds:

All Employees $10,000
Superintendent $10,000
Board President $10,000
-with additional Indemnity Riders
Treasurer $75,000

Mr. Sheak seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Sheak, aye; Mr. Grine, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 15-008 STANDING COMMITTEES FOR 2015

President appoints Board Member(s) to serve on the following committees:

NEGOTIATIONS, PERSONNEL, GRIEVANCES:
Tom Guernsey
Sharon Stannard
Andrew Sprang
Norman Elchert

BUILDINGS, GROUNDS & TRANSPORTATION:
Pat Grine
Anthony Thompson
Andrew Sprang
Norman Elchert

ATHLETIC COMMITTEE:
Pat Grine
Anthony Thompson
Andrew Sprang
Norman Elchert

AUDIT & FINANCE:
Joe Sheak
Tom Guernsey
Andrew Sprang
Norman Elchert

POLICY DEVELOPMENT:
Pat Grine
Sharon Stannard
Andrew Sprang
Norman Elchert

RECORDS COMMITTEE:
Joe Sheak
Tom Guernsey
Andrew Sprang
Norman Elchert

ATHLETIC BOARD:
Pat Grine / Anthony Thompson

REDMEN CLUB/ATHLETIC BOOSTERS:
Pat Grine / Anthony Thompson

MUSIC BOOSTERS:
Tom Guernsey

VANGUARD-SENTINEL JVSD:
Anthony Thompson

FOSTORIA PARKS BOARD:
Joe Sheak

ACADEMIC BOOSTERS:
Tom Guernsey

MOTION NO. 15-009 EQUAL OPPORTUNITY COMPLIANCE ADMINISTRATOR
Mr. Sheak moved to approve the Superintendent recommendation that the Director of Student Services, be designated as the Equal Opportunity Compliance Administrator to assure that the School District complies with Title IX of the Education Amendments of 1972 and all applicable rules and regulations promulgated under such laws. The Director of Student Services shall also be responsible for assuring that all practices and procedures of this School District shall comply with the Policies of this Board of Education with regard to non-discrimination.

Mr. Grine seconded the motion and on roll call the vote was: Mr. Sheak, aye; Mr. Grine, aye; Ms. Stannard, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 15-010 COMPLIANCE ADMINISTRATOR
Ms. Stannard moved to approve the Superintendent recommendation that the Director of Student Services, be designated as the Compliance Administrator to assure that the School District complies with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and all applicable rules and regulations promulgated under such laws. The Director of Student Services shall also be responsible for assuring that all practices and procedures of this School District shall comply with the Policies of this Board of Education with regard to non-discrimination.

Mr. Thompson seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Thompson, aye; Mr. Grine, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

FOSTORIA BOARD OF EDUCATION

REGULAR MEETING (6:00 p.m.)
January 12, 2015

PUBLIC PARTICIPATION ON AGENDA ITEMS

RECOGNITION OF SPECIAL GUESTS
i. Redmen Pride Marching Band

ADMINISTRATIVE REPORTS
Norman M. Elchert, Treasurer
Andrew R. Sprang, Superintendent

MOTION NO. 15-011 TREASURER RECOMMENDATIONS:
Mr. Sheak moved to approve the following Treasure recommendations:

A. Approval of the minutes from the following Board of Education meetings:
(1) Work Session/Meeting – December 8, 2014
(2) Regular Meeting – December 15, 2014

B. Approval of the following Financial Statements for December 2014 as submitted:
(1) Cash Reconciliation/Investment
(2) FINSUM (Financial Summary)
(3) General Fund Report
(4) Amended Certificate of Estimated Resources

C. Approve the adoption of the tax budget (FY 2016) by January 15, 2015, as per Section 5705.28 of the Ohio Revised Code, and be submitted to the Seneca County Auditor by January 20, 2015, as per section 5705.30 of the Ohio Revised Code.

D. Approve authorizing the Treasurer to renew the Legal Assistance Fund Consultant Service Contract with the Ohio School Boards Association for the 2015 calendar year at the cost of $250.

E. Approve a supplemental contract for Cindy Sidle, not to exceed 25% of the annual administration fee paid to the district from the auxiliary service funds for her work with auxiliary services.

F. Approval to raise the Food Service Department substitute staff wage to $8.10 per hour (currently $7.95) to meet the minimum rate, as established by the Ohio Department of Commerce, effective January 1, 2015.

G. Approval of the updated agreement between Fostoria City Schools and Renhill Staffing Services raising the substitute aide wage to $8.10 per hour (currently $7.95) to meet the minimum rate, as established by the Ohio Department of Commerce, effective January 1, 2015.

Mr. Grine seconded the motion and on roll call the vote was: Mr. Sheak, aye; Mr. Grine, aye; Ms. STannard, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 15-012 CONTRIBUTIONS
Ms. Stannard moved to recognize and sincerely thank the following for contributions to the education of Fostoria City Schools’ students:
1) Gary D. Markoff, Patti A. LoScudo & Richard M. Markoff, Ph.D., and accept their gift of $15,000 and authorizing the Treasurer to establish the Jack and Carolyn Markoff Award Endowed Fund (008-9450) to provide scholarship(s) to eligible Fostoria High School student(s).
2) Greater Fostoria Community Foundation for awarding a $3,000 grant to Fostoria City Schools to be used to support the FJSHS Red & Black Champs Program.
3) Key Bank via the Geary Memorial Fund for their award of $5,000 to the Project MORE program.

Mr. Thompson seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Thompson, aye; Mr. Grine, aye; Ms. Stannard, aye, and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 15-013 GARMANN MILLER ARCHITECTS/ENGINEERS
Mr. Sheak moved to approve the Board of Education entering into a contract with Garmann Miller Architects/Engineers for architectural services for Master planning and services not to exceed $30,000 without prior written authorization.

Mr. Grine seconded the motion and on roll call the vote was: Mr. Sheak, aye; Mr. Grine, aye; Ms. Stannard, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 15-014 SUPERINTENDENT RECOMMENDATIONS:
Ms. Stannard moved to approve the following Superintendent recommendations:

Approval of the following personnel items:
*Pending all certification/paperwork is completed, pay per negotiated agreement.

A.
1 RETIREMENT CERTIFIED
Individual Position Effective
John Craft CBI Teacher 5/31/2015
Sunday Goodwin Preschool Teacher 5/31/2015

2 EMPLOYMENT - CLASSIFIED
Individual Position Effective
Elaine Oswald Custodian 1/13/2015

3 EMPLOYMENT - SUPPLEMENTAL
Individual Position Effective
Yvette Anez J. HS Boys'/Girls' Track 2014-2015

4 EMPLOYMENT - AGREEMENT
Individual Position Effective
Clayton Moore Girls' Asst. Varsity Basketball 2014-2015
Rob Ellis Asst. Baseball 2014-2015
Joe Fretz Asst. Softball 2014-2015
Kevin Keckler Asst. Softball 2014-2015
George Tucker Asst. Boys'/Girls' Track 2014-2015
Nelson Cousin J. HS Boys'/Girls Track 2014-2015
Cami Wilson Basketball Cheer Advisor 2014-2015

B. Approve unpaid maternity leave of absence for Kelly White effective January 21 (.75 day unpaid) through February 26, 2015.

Mr. Sheak seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Sheak, aye; Mr. Grine, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 15-015 DECA TRIP
Mr. Thompson moved to approve the DECA trip request to attend the International DECA Conference in Orlando, FL April 24-28, 2015 (number of students attending TBD).

Mr. Grine seconded the motion and on roll call the vote was: Mr. Thompson, aye; Mr. Grine, aye; Mr. Sheak, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The president declared the motion passed.

PUBLIC PARTICIPATION ON NON-AGENDA ITEMS - None

MOTION NO. 15-016 ADJOURNMENT
There being no further business Ms. Stannard moved to adjourn the meeting at 7:23 p.m.

Mr. Thompson seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Thompson, aye; Mr. Grine, aye; Mr. Sheak, aye; Dr. Guernsey, aye. The president declared the motion passed.

Treasurer President