2015-10-19 - Board Minutes

The Fostoria Board of Education met for a regular meeting at 6:00 p.m. on Monday, October 19, 2015.

The meeting was called to order by President Dr. Guernsey with the following present: Mr. Grine, Mr. Sheak, Ms. Stannard, Mr. Thompson, and Dr. Guernsey.

PLEDGE OF ALLEGIANCE & MOMENT OF SILENT REFLECTION – Longfellow Students

RECOGNTION OF SPECIAL GUESTS – “Longfellow Leaders”
A. Pre-School
1. Logan Meddles & Avalon Sprang – Barbie Curlis, Teacher
2. Tinley Holman & Bayleigh Holman – Kelley Hasselbach, Teacher
3. Aliyah Grine – Sara Kaltenbach, Teacher
4. Jarred Faber – Sarah Krock, Teacher
5. Lily Hutchinson – Lisa Place, Teacher
B. Kindergarten
1. Kensly Robinson – Liz Baugher, Teacher
2. Hailey Hunt & Kaliyah Day – Lisa Donelson, Teacher
3. Gavin Phelan – Jaclyn Hardie, Teacher
4. Chloe Brown – Tammy Helberg, Teacher
5. Dominic Riforgiato – Hannah Steinmetz, Teacher
6. Kayden Davidson – Terica Vaughn, Teacher
7. Mason Cooley – Ryan Whipple, Teacher

PUBLIC PARTICIPATION ON AGENDA ITEMS - None

MOTION NO. 15-157 BOARD POLICY COMMITTEE RECOMMENDATION:
Mr. Sheak moved to adopt the following new and revised Board policies:

Policy # Policy Name Action
2271 College Credit Plus Program Revision
2413 Career Advising New
2431.01 Elementary/Feeder Athletic Programs Revision
5114 Nonimmigrant Students and Foreign-Exchange Students Revision
5330 Use of Medications Revision
5460 Graduation Requirements Revision
6108 Authorization to Make Electronic Fund Transfers New
7540.04 Staff Education Technology Acceptable Use and Safety Revision
8390 Animals on District Property Revision

*The above policies are available for review at the Administration Office, 1001 Park Avenue, Fostoria, OH 44830.

Ms. Stannard seconded the motion and on roll call the vote was: Mr. Sheak, aye; Ms. Stannard, aye; Mr. Grine, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 15-158 BOARD POLICY COMMITTEE RECOMMENDATION:
Ms. Stannard moved to do a first reading and consideration of a motion to approve the action on the following Board Policies*:

Policy # Policy Name Action
1130/3113/4113 Conflict of Interest Revision
1630.01/3430.01/4430.01 FMLA Leave Revision
2461 Recording of District Meetings Involving Students and/or Parents Rescind
5460 Graduation Requirements Revision
5517.01 Bullying and Other Forms of Aggressive Behavior Revision
6320 Purchases Revision
7510 Use of District Premises Revision
8210 School Calendar Revision
8420 Emergency Situations at Schools Revision
8452 Automated External Defibrillators (AED) Revision
8500 Food Services Revision

*The above policies are available for review at the Administration Office, 1001 Park Avenue, Fostoria, OH 44830.

Mr. Sheak seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Sheak, aye; Mr. Grine, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 15-159 BOARD POLICY COMMITTEE RECOMMENDATION:
Mr. Sheak moved to approve the following resolution:

RESOLUTION NO. 15-09

Whereas, the District is a participating member of the Ohio High School Athletic Association (OHSAA); and

Whereas, the District therefore has agreed to the rules and regulations promulgated by OHSAA;

It is therefore resolved as follows:

1. The operation of unmanned aerial vehicles (UAVs), commonly known as drones, is prohibited on Fostoria City School District premises during District-sponsored contests (including scrimmages and previews), practices, and activities under the auspices of the Ohio High School Athletic Association (OHSAA).

2. District officials may deny admission or entry to anyone attempting to use a UAV until the event has been completed.

3. Any exceptions to this regulation must be approved in advance by the Superintendent.

Mr. Thompson seconded the motion and on roll call the vote was: Mr. Sheak, aye; Mr. Thompson, aye; Mr. Grine, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The president declared the motion passed.

ADMINISTRATIVE REPORTS Sue E. Lehmann, Interim Treasurer
Andrew R. Sprang, Superintendent

*At this time members of the public who wish to leave may do so.

MOTION NO. 15-160 TREASURER RECOMMENDATIONS:
Mr. Sheak moved to approve the following Treasurer recommendations:

A. Approval of the minutes of the following Board of Education meetings:

(8) Work Session of September 14, 2015
(9) Regular Board Meeting of September 21, 2015

C. Approval of the following Financial Statements for September 2015 as submitted:

(1) Cash Reconciliation
(2) All Checks Report
(3) FINSUM (Financial Summary)
(4) General Fund Report
(5) Amended Appropriations
(6) Amended Certificate of Estimated Resources

D. Approval of the five-year forecast and assumptions for FY16-20 as submitted.

E. Approval of the agreement between Fostoria City Schools and Kennedy Cottrell Richards LLC for Medicaid accounting services for the related cost report period of July 1, 2014 – June 30, 2015.

Mr. Grine seconded the motion and on roll call the vote was: Mr. Sheak, aye; Mr. Grine, aye; Ms. Stannard, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 15-161 SUPERINTENDENT RECOMMENDATIONS:
Ms. Stannard moved to approve the following Superintendent recommendations:
A. Approval of the following personnel items:*

*Pending all certification/applicable paperwork is completed, pay per negotiated agreement.

1 RESIGNATION - CLASSIFIED SUBSTITUTE
Individual Position Effective
Catherine Dyer Custodial/Food Service 09/25/15

2 EMPLOYMENT - CLASSIFIED SUBSTITUTE
Individual Position Effective
Cassie Baker Food Service 09/30/15
Shannon Hammer Food Service 09/30/15
Laura Johnson Food Service 09/30/15

Mr. Sheak seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Sheak, aye; Mr. Grine, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 15-162 MILITARY LEAVE
Mr. Sheak moved to approve a military leave for Jessica Rosenberger effective October 28, 2015 through April 22, 2016.

Ms. Stannard seconded the motion and on roll call the vote was: Mr. Sheak, aye; Ms. Stannard, aye; Mr. Grine, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

Motion No. 15-163 MATERNITY LEAVE
Ms. Stannard moved to approve a maternity leave of absence (paid & unpaid days based on leave accrued) for Stephanie Smith, November 25, 2015 through January 11, 2015.

Mr. Thompson seconded the motion and on roll call the vote was; Ms. Stannard, aye; Mr. Thompson, aye; Mr. Grine, aye; Mr. Sheak, aye; and Dr. Guernsey, aye. The president declared the motion passed.

PUBLIC PARTICIPATION ON NON-AGENDA ITEMS - None

MOTION NO. 15-164 EXECUTIVE SESSION
Mr. Sheak moved to go into Executive Session at 6:30 p.m. for the purpose(s) of:

• consideration of the appointment, employment, dismissal, discipline, promotion, demotion or compensation of an employee, student, or school official

• specialized details of security arrangements and emergency response protocols where disclosure might reveal information that could jeopardize the District’s security

Ms. Stannard seconded the motion and on roll call the vote was: Mr. Sheak, aye; Ms. Stannard, aye; Mr. Grine, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

At 6:51 p.m. the Board members left Executive Session. The president declared the Board back in session.

MOTION NO. 15-165 ADJOURNMENT
There being no further business Mr. Sheak moved to adjourn the meeting at 6:52 p.m.

Mr. Grine seconded the motion and on roll call the vote was: Mr. Sheak, aye; Mr. Grine, aye; Ms. Stannard, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

Interim Treasurer
President

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