Fostoria City Schools

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Board of Education Meeting Minutes

Board meeting minutes are posted following Board approval at the next month's regular Board meeting (i.e., January's minutes posted following approval at the Board's regular meeting in February).

2016-01-11 - Board Minutes

The Fostoria Board of Education met for the Budget Hearing, 5:30 p.m. Annual Organizational Meeting, 5:47 p.m. and Regular meeting at 6:00 p.m. on Monday, January 11, 2016 at the Fostoria Junior/Senior High School.

The meeting was called to order by President Pro-Tem Dr. Thomas Guernsey with the following members present: Mr. P. Grine, Mr. T. Grine, Ms. Stannard, Mr. Thompson, and Dr. Guernsey.

FY16 TAX BUDGET HEARNING (5:30 P.M.)

Pledge of Allegiance and Moment of Silent Reflection

ORGANIZATIONAL MEETING (5:57 p.m.)

MOTION NO. 16-001 ELECTION OF PRESIDENT
Ms. Stannard nominated Dr. Guernsey for President of Fostoria City Schools Board of Education. There being no other nominations. Dr. Guernsey closed the nominations and on roll call the vote was: Ms. Stannard, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The President Pro-Tem declared the motion passed. Dr. Guernsey was elected President for 2016.

MOTION NO. 16-002 ELECTION OF VICE PRESIDENT

Dr. Guernsey nominated Ms. Stannard for Vice President. There being no other nominations, Dr. Guernsey closed the nominations and on roll call the vote was: Dr.Guernsey, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; Ms. Stannard, aye; and Mr. Thompson, aye. The President Pro-tem declared the motion passed. Ms. Stannard was elected Vice President for 2016.

OATH OF OFFICE FOR PRESIDENT AND VICE PRESIDENT
Treasurer Sue Lehmann administered the Oath of Office to newly elected President Dr. Guernsey and Vice President Ms. Stannard.

Officers assumed chairs.

MOTION NO. 16-003 2016 BOARD OF EDUCATION MEETINGS

The Fostoria City Schools Board of Education will meet, for the regular monthly meeting, the third Monday (except February, March, June & August) of each month at 6:00 P.M. at the following location:

Fostoria Junior/Senior High School 1001 Park Avenue, Fostoria, OH

Following is a complete list of Board of Education regular meetings and times for the 2016 calendar year:

February meeting (Tuesday) February 16, 2016 (Due to Presidents Day)
March 14 6:00 P.M. August 22 6:00 P.M.
April 18 6:00 P.M. September 19 6:00 P.M.
May 16 6:00 P.M. October 17 6:00 P.M.
June 27 6:00 P.M. November 21 6:00 P.M.
July 18 6:00 P.M. December 19 6:00 P.M.

The Fostoria City Schools Board of Education will meet, for monthly work sessions/meetings, the second Monday of each month (except March, June and August) at 6:00 P.M. at the following location:

Fostoria Junior/Senior High School 1001 Park Avenue, Fostoria, OH

Following is a complete list of Board of Education work sessions/meetings and times for the 2016 calendar year:

February 08 6:00 P.M.
March 07 6:00 P.M. August 8 6:00 P.M.
April 11 6:00 P.M. September 12 6:00 P.M.
May 09 6:00 P.M. October 10 6:00 P.M.
June 06 6:00 P.M. November 14 6:00 P.M.
July 11 6:00 P.M. December 12 6:00 P.M.

MOTION NO. 16-004 LEGISLATIVE LIAISON MEMBER FOR 2016
The Board President appointed Sharon Stannard as OSBA Legislative Liaison Member for 2016.

MOTION NO. 16-005 OSBA STUDENT ACHIEVEMENT MEMBER FOR 2016
The Board President appointed Sharon Stannard as OSBA Student Achievement Liaison Member for 2016.

MOTION NO. 16-006 BOARD SERVICE FUND
Ms. Stannard moved to establish a Board Service Fund for the 2016 calendar year, per Ohio Revised Code 3315.15.

Mr. P. Grine seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 16-007 STANDING AUTHORIZATIONS FOR 2016
Mr. Thompson moved to approve the following Standing Authorizations:

A. The Treasurer is authorized to secure advances from the County Auditor when funds are available and payable to the District.

B. The Treasurer is authorized to pay all bills within the limits of the appropriations resolution as bills are received and when services and/or merchandise are received in good condition.

C. The Board authorizes the Treasurer or Superintendent to review and approve all Then & Now Certificates per ORC 5705.41(D).

D. The Treasurer is authorized to invest interim funds at the most productive interest rate, when funds are available.
E. The Treasurer is authorized to pay any and all overdraft and other associated bank fees for FY 2016.

F. The Board authorizes using one signature, the Treasurer’s, on all checks.

G. The Superintendent is authorized to employ such personnel as needed for such emergency situations, with such employment to be presented to the Board for approval at the next Regular Board meeting.

H. The Superintendent is authorized to serve as Purchasing Agent for 2016.

I. The Superintendent has authority to approve enrollment of a child where there is a temporary custody request, grand-parenting, non-residential tuition, and a home schooling request.

J. The Treasurer is authorized to make appropriation modifications within budget accounts as needed without Board action.

K. The Treasurer is authorized to attend the required Public Records training (HB9) on behalf of the Board of Education members.

L. The Superintendent has authority to approve policies, purposes and transfers within the student activity funds.

M. The Superintendent has authority to approve all applications for Federal and State funds.

N. The Board directs the Treasurer that in the instance of the Food Service Fund, Ron Blackburn Memorial Fund, Foundation Scholarship, Dick Kidwell Scholarship, High School Scholarship Fund (Redmen Pride), FEA Scholarship, Larry Snyder Scholarship, Vivian Pearson Band Scholarship, Judy Miller Choral Scholarship, Helen G. Saum Scholarship, High School Scholarship, Food Service Fund, Markoff Scholarship, Scholarship Fund, and Auxiliary Services Fund, that the interest follow the principle into those specific funds.

O. The Board directs the Treasurer to purchase the following Blanket Bonds:

All Employees $10,000
Superintendent $10,000
Board President $10,000
-with additional Indemnity Riders
Treasurer $75,000

Ms. Stannard second the motion and on roll call the vote was: Mr. Thompson, aye; Ms. Stannard, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 16-008 STANDING COMMITTEES FOR 2016

President appoints Board Member(s) to serve on the following committees:

NEGOTIATIONS, PERSONNEL, GRIEVANCES:
Dr. Guernsey
Ms. Stannard
Andrew Sprang
Sue Lehmann
Alternate Tom Grine
BUILDINGS, GROUNDS & TRANSPORTATION:
Tom Grine
Pat Grine
Andrew Sprang
Sue Lehmann
Alternate Anthony Thompson
ATHLETIC COMMITTEE:
Pat Grine
Tom Grine

Andrew Sprang
Sue Lehmann
Alternate Anthony Thompson
AUDIT & FINANCE:
Dr. Guernsey
Sharon Stannard
Andrew Sprang
Sue Lehmann
Alternate Tom Grine
POLICY DEVELOPMENT:
Pat Grine
Sharon Stannard
Andrew Sprang
Sue Lehmann
Alternate Tom Grine
RECORDS COMMITTEE:
Dr. Guernsey
Sharon Stannard
Andrew Sprang
Sue Lehmann

ATHLETIC BOARD:
Anthony Thompson

REDMEN CLUB/ATHLETIC BOOSTERS:
Anthony Thompson

MUSIC BOOSTERS:
Dr. Guernsey

VANGUARD-SENTINEL JVSD:
Anthony Thompson

FOSTORIA PARKS BOARD:
Tom Grine

ACADEMIC BOOSTERS:
Dr. Guernsey

MOTION NO. 16-009 EQUAL OPPORTUNITY COMPLIANCE ADMINISTRATOR
Ms. Stannard moved to approve the Superintendent recommendation that the Director of Student Services, be designated as the Equal Opportunity Compliance Administrator to assure that the School District complies with Title IX of the Education Amendments of 1972 and all applicable rules and regulations promulgated under such laws. The Director of Student Services shall also be responsible for assuring that all practices and procedures of this School District shall comply with the Policies of this Board of Education with regard to non-discrimination.

Mr. Thompson seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Thompson, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 16-010 COMPLIANCE ADMINISTRATOR
Mr. T. Grine moved to approve the Superintendent recommendation that the Director of Student Services, be designated as the Compliance Administrator to assure that the School District complies with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and all applicable rules and regulations promulgated under such laws. The Director of Student Services shall also be responsible for assuring that all practices and procedures of this School District shall comply with the Policies of this Board of Education with regard to non-discrimination.

Ms. Stannard seconded the motion and on roll call the vote was: Mr. T. Grine, aye; Ms. Stannard, aye; Mr. P. Grine, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

FOSTORIA BOARD OF EDUCATION
REGULAR MEETING (6:00 p.m.)
January 11, 2016

PUBLIC PARTICIPATION ON AGENDA ITEMS - None

RECOGNITION OF SPECIAL GUESTS – JSHS National Honor Society Students
Introduced by Drew Bauman, JSHS Principal

1. Hariket Bilodia – President
2. Samuel Grine – Vice President
3. Logan Shackleford – Treasurer
4. Courtney Gillian – Secretary
5. Alysha Baney
6. Raimi Bernal
7. Blake Bush
8. Jessica Cobb
9. Dalton Cook
10. Nico Costello
11. Cristy Gao
12. Jessica Kauffman
13. Misty Lovejoy
14. Jayden McCumber
15. Makenzie Nelson
16. Ryan Phillips
17. Isabel Pichardo
18. Samantha Rusk
19. Joselin Sanchez
20. Jayden Stanton
21. Dylan Weimerskirch
22. Trey Yates

ADMINISTRATIVE REPORTS
Sue E. Lehmann, Treasurer
Andrew R. Sprang, Superintendent

*At this time, members of the public wishing to leave may do so.

MOTION NO. 16-011 TREASURER RECOMMENDATIONS:
Mr. P. Grine moved to approve the following Treasurer recommendations:

A. Approval of the minutes from the following Board of Education meetings:
(1) Work Session/Meeting – December 7, 2015
(2) Regular Meeting – December 14, 2015

B. Approval of the following Financial Statements for December 2015 as submitted:
(1) Cash Reconciliation
(2) FINSUM (Financial Summary)
(3) General Fund Report
(4) All Checks Report

C. Approve the adoption of the tax budget (FY 2017) by January 15, 2016, as per Section 5705.28 of the Ohio Revised Code, and be submitted to the Seneca County Auditor by January 20, 2016, as per section 5705.30 of the Ohio Revised Code.

D. Approve a supplemental contract for Cindy Sidle, not to exceed 25% of the annual administration fee paid to the district from the auxiliary service funds for her work with auxiliary services.

E. Approve second Amendment to Amend and Restated Consortium Agreement of Ohio School Benefits Cooperative.

F. Approve paying a $100 stipend, for being classroom mentors to Heidelberg University Student Teachers, to the following individuals (funds from Heidelberg):

Liz Baugher Stephanie Beucler Lisa Donelson
Tammy Helberg Angie Kieffer Stephanie Marlowe
Carol Wines

Mr. T. Grine seconded the motion and on roll call the vote was: Mr. P. Grine, aye; Mr. T. Grine, aye; Ms. Stannard, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 16-012 JACK AND CAROLYN MARKOFF EDOWNMENT FUND
Ms. Stannard moved to recognize and sincerely thank the following individuals for contributions to the Jack and Carolyn Markoff Endowment Fund:

1) John and Bobbye Haughawout
2) Nick and Ashleigh (Markoff) Witner
3) Jason and Amanda Markoff

Mr. T. Grine seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. T. Grine, aye; Mr. P. Grine, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 16-013 SUPERINTENDENT RECOMMENDATIONS:
Mr. T. Grine moved to approve the following Superintendent recommendations:

Approval of the following personnel items:
*Pending all certification/paperwork is completed, pay per negotiated agreement.

A.
1 EMPLOYMENT-CERTIFIED
Individual Position Effective
Naomi Zyndorf Intervention Specialist-FIES 01/04/2016

2 RESIGNATION - CLASSIFIED
Individual Position Effective
Jeff Snyder Custodian 12/21/2015

3 RESIGNATION - AGREEMENT
Individual Position Effective
Kaeli Kroetz Co-Jr. High Cheer Advisor 2015-2016

4 EMPLOYMENT - SUPPLEMENTAL
Individual Position Effective
Yvette Anez Jr. H.S. Boys’/Girls’ Track 2015-2016
Kim Fant-Cousin Boys’/Girls’ Head Track 2015-2016
Rachel Ousley Co-Jr. H.S. Cheer Advisor 2015-2016
Dustin Smith Head Baseball 2015-2016

5 EMPLOYMENT - AGREEMENT
Individual Position Effective
Anitra Bolden Asst. Boys’/Girls’ Track 2015-2016
Clayton Moore Head Softball 2015-2016
Tracie Papenfus Asst. Boys’/Girls’ Track 2015-2016
George Tucker Asst. Boys’/Girls’ Track 2015-2016

Mr. P. Grine seconded the motion and on roll call the vote was: Mr. T. Grine, aye; Mr. P. Grine, aye; Ms. Stannard, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The president declared the motion passed.

MOTION NO. 16-014 FJSHS 2016-2017 COURSE SELECTION GUIDE
Ms. Stannard move to approve FJSHS 2016-2017 Course Selection Guide as presented.

Mr. Thompson seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Thompson, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; and Dr. Guernsey, aye. The president declared motion passed.

PUBLIC PARTICIPATION ON NON-AGENDA ITEMS

MOTION NO. 16-015 EXECUTIVE SESSION
Ms. Stannard moved to go into Executive Session at 6:20 p.m. for the purpose(s) of:

a) Promotion, demotion or compensation of an employee, student, or school official

Mr. Thompson seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Thompson, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; and Dr. Guernsey, aye. The president declared the motion passed.

At 8:25 p.m. the Board members left Executive Session. The president declared the Board back in session.

MOTION NO. 16-016 ADJOURNMENT
There being no further business Mr. P. Grine moved to adjourn the meeting at 8:26 p.m.

Mr. Thompson seconded the motion and on roll call the vote was: Mr. P. Grine, aye; Mr. Thompson, aye; Mr. T. Grine, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The president declared the motion passed.

Treasurer President

Board Agenda/Minutes

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