Fostoria City Schools

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Board of Education Meeting Minutes

Board meeting minutes are posted following Board approval at the next month's regular Board meeting (i.e., January's minutes posted following approval at the Board's regular meeting in February).

2017-01-11 - Board Minutes

The Fostoria Board of Education met for the Budget Hearing at 6:00 p.m., Annual Organization Meeting at 6:15 p.m., and Regular Meeting at 6:30 p.m. on Tuesday, January 11, 2017 at the Fostoria Junior/Senior High School.

The meeting was called to order by President Pro-Tem Dr. Thomas Guernsey with the following members present: Mr. P. Grine, Mr. T. Grine, Ms. Stannard, Mr. Thompson, and Dr. Guernsey.

FY18 TAX BUDGET HEARING (6:00 p.m.)

Pledge of Allegiance and Moment of Silent Reflection

ORGANIZATIONAL MEETING (6:15 p.m.)

MOTION NO. 17-001 ELECTION OF PRESIDENT
Mr. Tom Grine nominated Dr. Guernsey for President of Fostoria City Schools Board of Education. There being no other nominations, Dr. Guernsey closed the nominations and on roll call the vote was: Mr. T. Grine, aye; Mr. P. Grine, aye; Ms. Stannard, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The President Pro-Tem declared the motion passed. Dr. Guernsey was elected President for 2017.

MOTION NO. 17-002 ELECTION OF VICE PRESIDENT
Mr. P. Grine nominated Mr. Anthony Thompson for Vice President. There being no other nominations Dr. Guernsey closed the nominations and on roll call the vote was: Mr. P. Grine, aye; Mr. T. Grine, aye; Ms. Stannard, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The President Pro-Tem declared the motion passed. Mr. Thompson was elected Vice President for 2017

OATH OF OFFICE FOR PRESIDENT AND VICE PRESIDENT
Treasurer Sue Lehmann administered the Oath of Office to newly elected President Dr. Guernsey and Vice President Mr. Thompson.

Officers assume chairs.

MOTION No. 17-003 2017 BOARD OF EDUCATION MEETINGS

The Fostoria City Schools Board of Education will meet, for the regular monthly meeting, the third Tuesday (except July) of each month at 6:00 pm at the
Fostoria Junior/Senior High School, 1001 Park Avenue, Fostoria, OH.

Following is a complete list of Board of Education regular meetings for the 2017 calendar year:

February 21 March 21 April 18 May 16
June 20 July 25 August 15 September 19
October 17 November 21 December 19

The Fostoria City Schools Board of Education will meet, for monthly work sessions/meetings, the second Tuesday of each month at 6:00 pm at the Fostoria Junior/Senior High School, 1001 Park Avenue, Fostoria, OH.

Following is a complete list of Board of Education work sessions for the 2017 calendar year:

January 17 February 14 March 14 April 11
May 09 June 13 July 11 August 08
September 12 October 10 November 14 December 12

MOTION NO. 17-004 LEGISLATIVE LIAISON MEMBER FOR 2017
The Board President appointed Dr. Thomas Guernsey as OSBA Legislative Liaison Member for 2017.

MOTION NO. 17-005 OSBA STUDENT ACHIEVEMENT MEMBER FOR 2017
The Board President appointed Dr. Thomas Guernsey as OSBA Student Achievement Liaison Member for 2017.

MOTION NO. 17-006 BOARD SERVICE FUND
Mr. Thompson moved to establish a Board Service Fund for the 2017 calendar year, per Ohio Revised Code 3315.15.

Mr. T. Grine seconded the motion and on roll call the vote was: Mr. Thompson, aye; Mr. T. Grine, aye; Mr. P. Grine, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 17-007 STANDING AUTHORIZATIONS FOR 2017
Ms. Stannard moved to approve the following Standing Authorizations:

A. The Treasurer is authorized to secure advances from the County Auditor when funds are available and payable to the District.

B. The Treasurer is authorized to pay all bills within the limits of the appropriations resolution as bills are received and when services and/or merchandise are received in good condition.

C. The Board authorizes the Treasurer or Superintendent to review and approve all Then & Now Certificates per ORC 5705.41(D).

D. The Treasurer is authorized to invest interim funds at the most productive interest rate, when funds are available.
E. The Treasurer is authorized to pay any and all overdraft and other associated bank fees for FY 2017.

F. The Board authorizes using one signature, the Treasurer’s, on all checks.

G. The Superintendent is authorized to employ such personnel as needed for such emergency situations, with such employment to be presented to the Board for approval at the next Regular Board meeting.

H. The Superintendent is authorized to serve as Purchasing Agent for 2017.

I. The Superintendent has authority to approve enrollment of a child where there is a temporary custody request, grand-parenting, non-residential tuition, and a home schooling request.

J. The Treasurer is authorized to make appropriation modifications within budget accounts as needed without Board action.

K. The Treasurer is authorized to attend the required Public Records training (HB9) on behalf of the Board of Education members.

L. The Superintendent has authority to approve policies, purposes and transfers within the student activity funds.

M. The Superintendent has authority to approve all applications for Federal and State funds.

N. The Board directs the Treasurer that in the instance of the Food Service Fund, Ron Blackburn Memorial Fund, Foundation Scholarship, Dick Kidwell Scholarship, High School Scholarship Fund (Redmen Pride), FEA Scholarship, Larry Snyder Scholarship, Vivian Pearson Band Scholarship, Judy Miller Choral Scholarship, Helen G. Saum Scholarship, Food Service Fund, Markoff Scholarship, and Auxiliary Services Fund, that the interest follows the principle into those specific funds.

O. The Board directs the Treasurer to purchase the following Blanket Bonds:

All Employees $10,000
Superintendent $10,000
Board President $10,000
-with additional Indemnity Riders
Treasurer $75,000

Mr. P. Grine seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 17-008 STANDING COMMITTEES FOR 2017

President appoints Board Member(s) to serve on the following committees:

Standing Members – Andrew Sprang, Superintendent and Sue Lehmann, Treasurer

(1) Audit & Finance
Chair – Dr. Guernsey, Mr. Tom Grine
(2) Policy Development
Chair – Tom Grine, Pat Grine
(3) Records Committee
Dr. Guernsey/Sharon Stannard
(4) Athletic Board
Anthony Thompson
(5) Redmen Club/Athletic Boosters
Anthony Thompson
(6) Music Boosters
Dr. Guernsey
(7) Vanguard-Sentinel JVSD
Anthony Thompson
(8) Fostoria Parks Board
Tom Grine
(9) Academic Boosters
Dr. Guernsey

MOTION NO. 17-009 EQUAL OPPORTUNITY COMPLIANCE ADMINISTRATOR
Ms. Stannard moved to approve the Superintendent recommendation that the Director of Student Services, be designated as the Equal Opportunity Compliance Administrator to assure that the School District complies with Title IX of the Education Amendments of 1972 and all applicable rules and regulations promulgated under such laws. The Director of Student Services shall also be responsible for assuring that all practices and procedures of this School District shall comply with the Policies of this Board of Education with regard to non-discrimination.

Mr. P. Grine seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 17-010 COMPLIANCE ADMINISTRATOR
Mr. Thompson moved to approve the Superintendent recommendation that the Director of Student Services, be designated as the Compliance Administrator to assure that the School District complies with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and all applicable rules and regulations promulgated under such laws. The Director of Student Services shall also be responsible for assuring that all practices and procedures of this School District shall comply with the Policies of this Board of Education with regard to non-discrimination.

Mr. P. Grine seconded the motion and on roll call the vote was: Mr. Thompson, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; Ms. Stannard, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The President declared the motion passed.

FOSTORIA BOARD OF EDUCATION

REGULAR MEETING
January 10, 2017

PUBLIC PARTICIPATION ON AGENDA ITEMS - None

RECOGNITION OF SPECIAL GUESTS – JSHS “Redmen Spirit Award” Recipients
Introduced by Drew Bauman, JSHS Principal

(1) Jasmine Groves
(2) Ciara Jones
(3) Jessica Kauffman
(4) Calob Keller
(5) Brooklyn Molter
(6) LaShanti Rickman

ADMINISTRATIVE REPORTS
Sue E. Lehmann, Treasurer
Andrew R. Sprang, Superintendent

*At this time, members of the public wishing to leave may do so.

MOTION NO. 17-011 TREASURER RECOMMENDATIONS:
Ms. Stannard moved to approve the following Treasurer recommendations:

A. Approval of the minutes from the following Board of Education meetings:
(1) Work Session/Meeting – December 13, 2016
(2) Regular Meeting – December 20, 2016
B. Approval of the following Financial Statements for December 2016 as submitted:
(1) Cash Reconciliation
(2) FINSUM (Financial Summary)
(3) General Fund Report
(4) All Checks Report
(5) Amended Appropriations
(6) Amended Certificate of Estimated Resources

C. Approve a supplemental contract for Cindy Sidle, not to exceed 25% of the annual administration fee paid to the district from the auxiliary service funds for her work with auxiliary services.

D. Motion to thank, and accept, the donation to the Jack and Carolyn Markoff Endowment Award Fund from the following:

(1) Amanda Markoff
(2) Denise Debartolo York
(3) Norman and Joan Gottlieb
(4) Robert and Janice Flack
(5) Matthew and Jamie Myers
(6) James Kennedy

Mr. Thompson seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Thompson, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 17-012 TAX BUDGET FY2018
Ms. Stannard moved to approve adopting the tax budget (FY 2018) by January 15, 2017, as per Section 5705.28 of the Ohio Revised Code, and be submitted to the Seneca County Auditor by January 20, 2017, as per section 5705.30 of the Ohio Revised Code.

Mr. P. Grine seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; Mr. Thompson, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 17-013 SUPERINTENDENT RECOMMENDATIONS
Mr. Thompson moved to approve the following Superintendent recommendations:

A. Approval of the following personnel items:
*Pending all certification/paperwork is completed, pay per negotiated agreement
1 EMPLOYMENT-CLASSIFIED
Individual Position Effective
Sheryl Sheets Food Service II 01/04/2017

2 RESIGNATION - CLASSIFIED
Individual Position Effective
Kelly West EMIS Coordinator 01/27/2017

4 EMPLOYMENT - SUPPLEMENTAL
Individual Position Effective
Irene Banks High School Newspaper 2016-2017 (01/03/17)

Mr. P. Grine seconded the motion and on roll call the vote was: Mr. Thompson, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 17-014 COURSE SELECTION GUIDE
Ms. Stannard moved to approve FJSHS 2017-2018 Course Selection Guide as presented.

Mr. Thompson seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. Thompson, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; and Dr. Guernsey, aye. The President declared the motion passed.

PUBLIC PARTICIPATION ON NON-AGENDA ITEMS - None

MOTION NO. 17-015 ADJOURNMENT
There being no further business Mr. Thompson moved to adjourn the meeting at 6:40 p.m.

Mr. T. Grine seconded the motion and on roll call the vote was: Mr. Thompson, aye; Mr. T. Grine, aye; Mr. P. Grine, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The President declared the motion passed.

Treasurer President

Board Agenda/Minutes

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