Fostoria City Schools

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Board of Education Meeting Minutes

Board meeting minutes are posted following Board approval at the next month's regular Board meeting (i.e., January's minutes posted following approval at the Board's regular meeting in February).

2018-01-10 - Board Minutes

The Fostoria Board of Education met for the Budget Hearing at 6:14 p.m., Annual Organizational Meeting at 6:19 p.m., and regular meeting at 6:20 p.m. on Wednesday, January 10, 2018 at the Fostoria Intermediate Elementary School

The meeting was called to order by President Pro-Tem Dr. Thomas Guernsey with the following members present: Mr. P. Grine, Mr. T. Grine, Mrs. Kauffman, Ms. Stannard, and Dr. Guernsey.

FY19 TAX BUDGET HEARING (6:14 p.m.)

ORGANIZATIONAL MEETING (6:19 p.m.)

MOTION NO. 18-002 ELECTION OF PRESIDENT
Ms. Stannard nominated Dr. Guernsey for President of Fostoria City Schools Board of Education. There being no other nominations Dr. Guernsey closed the nominations and on roll call the vote was: Ms. Stannard, aye; Mr. P. Grine, aye; Mr. T. Grine, Mrs. Kauffman, aye, and Dr. Guernsey, aye. The President Pro-Tem declared the motion passed. Dr. Guernsey was elected President for 2018.

MOTION NO. 18-003 ELECTION OF VICE PRESIDENT
Mr. P. Grine nominated Ms. Stannard for Vice President. There being no other nominations Dr. Guernsey closed the nominations and on roll call the vote was: Mr. P. Grine, aye; Mr. T. Grine, aye; Mrs. Kauffman, aye; Ms. Stannard, aye; and Dr. Guernsey aye. The President declared the motion passed. Ms. Stannard was elected Vice President for 2018.

OATH OF OFFICE FOR NEW AND RE-ELECTED BOARD MEMBERS
(Mr. Pat Grine, Mrs. Heidi Kauffman, and Ms. Sharon Stannard)

Do you solemnly affirm that you will support the Constitution of the United States and the Constitution of the State of Ohio; and that you will faithfully and impartially discharge your duties as members of the Board of Education of the Fostoria City School District, Seneca County, Ohio, to the best of your ability and in accordance with the laws now in effect and hereinafter to be enacted, during your continuance in said office, and until your successor is elected and qualified?

Members assume chairs.

MOTION NO 18-004 BOARD OF EDUCATION MEETINGS

The Fostoria City Schools Board of Education will meet, for the regular monthly meeting, the third Wednesday of each month at 6:00 pm in the Board Room at the Fostoria Junior/Senior High School, 1001 Park Avenue, Fostoria, OH.

Following is a complete list of Board of Education regular meetings for the 2018 calendar year:

February 21 March 21 April 18 May 16
June 20 July 18 August 21 September 18
October 17 November 21 December 19

The Fostoria City Schools Board of Education will meet, for monthly work sessions/meetings, the second Wednesday of each month at 6:00 pm in the Board Room at the Fostoria Junior/Senior High School, 1001 Park Avenue, Fostoria, OH.

Following is a complete list of Board of Education work sessions for the 2018 calendar year:

February 14 March 14 April 11 May 09
June 13 July 11 August 14 September 11
October 10 November 14 December 12

MOTION 18-005 LEGISLATIVE LIAISON MEMBER FOR 2018
The Board President appointed Dr. Guernsey as OSBA Legislative Liaison Member for 2018.

MOTION NO 18-006 STUDENT ACHIEVEMENT LIAISON
The Board President appointed Dr. Guernsey as OSBA Student Achievement Liaison.

MOTION NO. 18-007 BOARD SERVICE FUND
Ms. Stannard moved to establish a Board Service Fund for the 2018 calendar year, per Ohio Revised Code 3315.15.

Mr. P. Grine seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; Mrs. Kauffman, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 18-008 STANDING AUTHORIZATIONS FOR 2018
Mr. P. Grine moved to approve the following Standing Authorizations for 2018:

A. The Treasurer is authorized to secure advances from the County Auditor when funds are available and payable to the District.

B. The Treasurer is authorized to pay all bills within the limits of the appropriations resolution as bills are received and when services and/or merchandise are received in good condition.

C. The Board authorizes the Treasurer or Superintendent to review and approve all Then & Now Certificates per ORC 5705.41(D).

D. The Treasurer is authorized to invest interim funds at the most productive interest rate when funds are available.

E. The Treasurer is authorized to pay any and all overdraft and other associated bank fees for FY 2018.

F. The Board authorizes using one signature, the Treasurer’s, on all checks.

G. The Superintendent is authorized to employ such personnel as needed for such emergency situations, with such employment to be presented to the Board for approval at the next Regular Board meeting.

H. The Superintendent is authorized to serve as Purchasing Agent for 2018.

I. The Superintendent has authority to approve enrollment of a child where there is a temporary custody request, grand-parenting, non-residential tuition, and a homeschooling request.

J. The Treasurer is authorized to make appropriation modifications within budget accounts as needed without Board action.

K. The Treasurer is authorized to attend the required Public Records training (HB9) on behalf of the Board of Education members.

L. The Superintendent has authority to approve policies, purposes and transfers within the student activity funds.

M. The Superintendent has authority to approve all applications for Federal and State funds.

N. The Board directs the Treasurer that in the instance of the Food Service Fund, Ron Blackburn Memorial Fund, Foundation Scholarship, Dick Kidwell Scholarship, High School Scholarship Fund (Redmen Pride), FEA Scholarship, Larry Snyder Scholarship, Vivian Pearson Band Scholarship, Judy Miller Choral Scholarship, Helen G. Saum Scholarship, Food Service Fund, Markoff Scholarship, and Auxiliary Services Fund, that the interest follows the principle into those specific funds.

O. The Board directs the Treasurer to purchase the following Blanket Bonds:

All Employees $10,000
Superintendent $10,000
Board President $10,000
-with additional Indemnity Riders
Treasurer $75,000

P. Approve expending funds for the purchase of meals, refreshments or other amenities for professional development, meetings, staff recognition, community events, service awards, student incentives and items for bereavement as a means to promote public health, safety, morals, general welfare, security, prosperity and contentment of all participants.

Mrs. Kauffman seconded the motion and on roll call the vote was: Mr. P. Grine, aye; Mrs. Kauffman, aye; Mr. T. Grine, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 18-009 STANDING COMMITTEES FOR 2018

President appoints Board Member(s) to serve on the following committees:

Standing Members – Andrew Sprang, Superintendent and Sue Lehmann, Treasurer

(1) Audit & Finance
Dr. Guernsey
Mr. T. Grine

(2) Policy Development
Mr. P. Grine
Ms. Stannard

(3) Records Committee
Mrs. Kauffman
Dr. Guernsey

(4) Athletic Board
Mr. P. Grine

(5) Redmen Club/Athletic Boosters
Mrs. Kauffman

(6) Music Boosters
Dr. Guernsey

(7) Vanguard-Sentinel JVSD
Mr. Thompson

(8) Fostoria Parks Board
Mr. P. Grine

(9) Academic Boosters
Mrs. Kauffman

MOTION NO. 18-010 EQUAL OPPORTUNITY COMPLIANCE ADMINISTRATOR
Mrs. Kauffman moved to approve the Superintendent recommendation that the Director of Student Services, be designated as the Equal Opportunity Compliance Administrator to assure that the School District complies with Title IX of the Education Amendments of 1972 and all applicable rules and regulations promulgated under such laws. The Director of Student Services shall also be responsible for assuring that all practices and procedures of this School District shall comply with the Policies of this Board of Education with regard to non-discrimination.

Mr. T. Grine seconded the motion and on roll call the vote was: Mrs. Kauffman, aye; Mr. T. Grine, aye; Mr. P. Grine, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 18-011 COMPLIANCE ADMINISTRATOR
Mr. P. Grine moved to approve the Superintendent recommendation that the Director of Student Services, be designated as the Compliance Administrator to assure that the School District complies with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and all applicable rules and regulations promulgated under such laws. The Director of Student Services shall also be responsible for assuring that all practices and procedures of this School District shall comply with the Policies of this Board of Education with regard to non-discrimination.

Mr. T. Grine seconded the motion and on roll call the vote was: Mr. P. Grine, aye; Mr. T. Grine, aye; Mrs. Kauffman, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The President declared the motion passed.

FOSTORIA BOARD OF EDUCATION

REGULAR MEETING
January 10, 2018

PUBLIC PARTICIPATION ON AGENDA ITEMS- None

ADMINISTRATIVE REPORTS
Sue E. Lehmann, Treasurer
Andrew R. Sprang, Superintendent

*At this time, members of the public wishing to leave may do so.

MOTION NO. 18-012 EXECUTIVE SESSION
Mr. T. Grine moved to go into Executive Session at 6:36 p.m. for the purpose of:

• promotion, demotion or compensation of an employee, student, or school official

Mrs. Kauffman seconded the motion and on roll call the vote was: Mr. T. Grine, aye; Mrs. Kauffman, aye; Mr. P. Grine, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The President declared the motion passed.

At 7:26 p.m. the Board members left Executive Session. The President declared the motion passed.

MOTION NO. 18-013 TREASURER RECOMMENDATIONS:
Ms. Stannard moved to approve the following Treasurer recommendations:

A. Approval of the minutes from the following Board of Education meetings:
(1) Work Session/Meeting – December 8, 2017
(2) Regular Meeting – December 15, 2017

B. Approval of the following Financial Statements for December 2017 as submitted:
(1) Cash Reconciliation
(2) FINSUM (Financial Summary)
(3) General Fund Report
(4) All Checks Report
(5) FY18 Amended Appropriations
(6) FY18 Amended Certificate of Estimated Resources

C. Motion to thank, and accept, the donation to the Jack and Carolyn Markoff Endowment Award Fund from the following:

(1) Matthew and Jamie Myers

D. Motion to accept the donation to the Fostoria Junior/Senior High School Choral Program from the Fostoria Garden Club.

E. Motion to accept the donation to the Fostoria Junior/Senior High School Choral and Instrumental Music Programs from Ellen Gatrell.

F. Motion to accept the donation to the Fostoria Junior/Senior High School HOBY Scholarship from the Fostoria Rotary Club.

G. Motion to approve adopting the tax budget (FY 2019) by January 15, 2018, as per Section 5705.28 of the Ohio Revised Code, and be submitted to the Seneca County Auditor by January 20, 2018, as per section 5705.30 of the Ohio Revised Code.

Mr. T. Grine seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. T. Grine, aye; Mr. P. Grine, aye; Mrs. Kauffman, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 18-014 RESOLUTION NO. 17-07
Ms. Stannard moved to approve the following resolution:

Resolution No. 17-07

RESOLUTION APPROVING REVISIONS TO THE OASBO SECTION 457 PLAN

WHEREAS, the Fostoria City School District (the “District”) previously adopted and maintains an “eligible deferred compensation plan” under Section 457(b) of the Internal Revenue IRC (“IRC”) through the Ohio Association of School Business Officials (“OASBO”) OASBO 457 Deferred Compensation Plan (the “Plan”); and

WHEREAS, in prior years, OASBO has maintained a Plan Provider Agreement with Voya Retirement Insurance and Annuity Company (“Voya”), pursuant to which Voya has provided (i) group annuity contracts that meet the requirements of IRC Section 457(g)(3) (“Provider Contracts”), and (ii) assistance with certain aspects of Plan administration; and

WHEREAS, the Plan provides that it may be amended from time to time by OASBO; and

WHEREAS, OASBO has amended and restated the terms of Plan and the Plan Provider Agreement, effective as of April 1, 2017; and

WHEREAS, under the amended Plan and Plan Provider Agreement, AXA Equitable Life Insurance Company (“AXA”) also is permitted to (i) offer Provider Contracts, and (ii) assist with certain aspects of Plan administration; and

WHEREAS, as a Participating Employer under the Plan, the District wishes to also permit Roth 457(b) contributions, as permitted under the Plan as amended effective April 1, 2017;

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Fostoria City School District, Seneca County, Ohio, that:

Section 1. Amendment of the Plan to Permit Roth 457(b) Contributions. Effective as of
January 10, 2018, the Plan shall be amended to permit participants to make Roth 457(b) contributions to the Plan.

Section 2. Compliance with Open Meeting Requirements. This Board finds and determines that all formal actions of this Board and any of its committees concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board or committees, and that all deliberations of this Board and any of its committees that resulted in those formal actions were in meetings open to the public, in compliance with the law.

Section 3. Captions and Headings. The captions and headings in this Resolution are solely for convenience of reference and in no way define, limit or describe the scope or intent of any Sections, subsections, paragraphs, subparagraphs or clauses hereof.

Section 4. Effective Date. This Resolution shall be in full force and effect from and immediately upon its adoption.

Mr. P. Grine seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. P. Grine, aye, Mr. T. Grine, aye; Mrs. Kauffman, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 18-015 SUPERINTENDENT RECOMMENDATIONS:
Mrs. Kauffman moved to approve the following Superintendent recommendations:

A. Approval of the following personnel items:
*Pending all certification/paperwork is completed, pay per negotiated agreement.

1 EMPLOYMENT-CLASSIFIED SUBSTITUTE
Individual Position Effective
Kimberly Sands Custodian 01/08/2018
Kristy Shepherd Food Service 01/08/2018

2 EMPLOYMENT - AGREEMENT
Individual Position Effective
Samantha Weimerskirch Asst. Musical Director 2017-2018

Mr. T. Grine seconded the motion and on roll call the vote was: Mrs. Kauffman, aye; Mr. T. Grine, aye; Mr. P. Grine, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 18-016 COURSE SELECTION GUIDE
Mr. T. Grine moved to approve FJSHS 2018-2019 Course Selection Guide as presented.

Mr. P. Grine seconded the motion and on roll call the vote was: Mr. T. Grine, aye; Mr. P. Grine, aye; Mrs. Kauffman, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO 18-017 KEYBANK FOUNDATION AND GEARY FOUNDATION DONATIONS
Ms. Stannard moved to thank the KeyBank Foundation for the $1,500 and $14,508 Henry H. Geary, Jr. Memorial Foundation for the $14,508 grant funds in support of the Fostoria City Schools Extended Learning Opportunities.

Mrs. Kauffman seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mrs. Kauffman, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 18-018 CLEANER & DRYER RESTORATION AND CONSTRUCTION
Mr. P. Grine moved to approve the agreement, for cleaning services, between Fostoria City Schools and Cleaner & Dryer Restoration and Construction, Toledo, Ohio.

Mr. T. Grine seconded the motion and on roll call the vote was: Mr. P. Grine, aye; Mr. T. Grine, aye; Mrs. Kauffman, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 18-019 ADMINISTRATIVE CONTRACTS
Ms. Stannard moved to approve the following Administrative Contracts:

Individual Position Effective
Andrew Sprang Superintendent August 1, 2018 – July 31, 2023
Sue Lehmann Treasurer August 1, 2019 – July 31, 2023

Mr. P. Grine seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; Mrs. Kauffman, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 18-020 RESOLUTION NO. 17-08
Ms. Stannard moved to approve the following resolution:

Resolution No. 17-08
WHEREAS, the Board of Education of the Fostoria City School District (the “Board”) is undertaking an Ohio Facilities Construction Commission Classroom Facilities Assistance Program (CFAP) project and is proceeding with design and construction of a New 7-12 School and PK-6 Renovation/Addition, as well as related improvements (all of which is referred to as the "Project"); and
WHEREAS, Garmann/Miller & Associates, Inc., the Board's Architect for the Project, prepared the design development drawings and related documents for the facility included in the Project, and the Construction Manager has reviewed the drawings and related documents for the school facilities and provided comments on the documents for conformity with the design phase submission requirements; and

WHEREAS, the Form Agreement for Local Funded Initiatives (LFI) document required by the OFCC to describe the locally funded initiative items included in the facilities was updated by the Construction Manager in consultation with the OFCC Project Administrator for the design phase submission and that document is included with the submission for the Project; and
WHEREAS, all of the comments have been reviewed and resolved with respect to the schematic design, and following the OFCC phase submission requirements, including the updated LFI document; and
WHEREAS, the Board wishes to approve the design development phase submission for the Project subject to approval by the OFCC;
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Fostoria City School District as follows:
1. The design development phase submission notebook for the new Project, which includes the documents prepared by the Architect and Construction Manager, the updated LFI document, and other required documents, as assembled by the Construction Manager, is approved by the Board, subject to approval of the OFCC.
2. The Superintendent and Treasurer are authorized to sign the OSFC Form Agreement for Local Funded Initiatives (LFI) document prepared for the new School Project, which is included in the design phase submission, based upon the design phase documents prepared to date and which includes the Locally Funded Initiative Funding Plan describing LFIs included at the buildings.
Mr. T. Grine seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mr. T. Grine, aye; Mr. P. Grine, aye; Mrs. Kauffman, and Dr. Guernsey, aye. The President declared the motion passed.

PUBLIC PARTICIPATION ON NON-AGENDA ITEMS- None

MOTION NO. 18-021 EXECUTIVE SESSION
Mr. P. Grine moved to go into Executive Session 7:34 p.m. for the purpose(s) of:

• specialized details of security arrangements and emergency response protocols where disclosure might reveal information that could jeopardize the District’s security

Mrs. Kauffman seconded the motion and on roll call the vote was: Mr. P. Grine, aye; Mrs. Kauffman, aye; Mr. T. Grine, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The President declared the motion passed.

At 8:20 p.m. the Board members left Executive Session. The President declared the Board back in session.

MOTION NO. 18-022 ADJOURNMENT
There being no further business Mrs. Kauffman moved to adjourn the meeting at 8:20 p.m.

Ms. Stannard seconded the motion and on roll call the vote was: Mrs. Kauffman, aye; Ms. Stannard, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; and Dr. Guernsey, aye. The President declared the motion passed.

Treasurer President

Board Agenda/Minutes

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