Fostoria City Schools

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Board of Education Meeting Minutes

Board meeting minutes are posted following Board approval at the next month's regular Board meeting (i.e., January's minutes posted following approval at the Board's regular meeting in February).

2018-11-19 - Board Minutes

The Fostoria Board of Education met for a regular meeting at 6:01 p.m. on Monday, November 19, 2018, at the Fostoria Junior/Senior High School, 1001 Park Avenue, Fostoria, OH.

The meeting was called to order by President Dr. Thomas Guernsey with the following members present: Mr. P. Grine, Mr. T. Grine, Mrs. Kauffman, Ms. Stannard and Dr. Guernsey.

PLEDGE OF ALLEGIANCE & MOMENT OF SILENT REFLECTION

RECOGNITION OF SPECIAL GUESTS

Members of the Leadership Seneca County:

Tonya Breidenbach, Leadership Seneca County Board President
Class of 2018:
Holly Allgood
Loren Branski
Brady Hall
Libra Martin
Lindsay Schmidutz
Kayleigh Tschanen
Michelle Williams

PUBLIC PARTICIPATION ON AGENDA ITEMS - None

ADMINISTRATIVE REPORTS
Sue E. Lehmann, Treasurer
Andrew R. Sprang, Superintendent

MOTION NO. 18-142 POLICY COMMITTEE RECOMMENDATION
Ms. Stannard moved to approve the first reading for the adoption of the following Fostoria Board of Education policies:

Policy # Policy Policy Action
Bylaw 0131 Legislative Revision
Bylaw 0141.2 Conflict of Interest Revision
Bylaw 0164 Notice of Meetings Revision
Bylaw 0165.1 Regular Meeting Revision
Bylaw 0165.2 Special Meeting Revision
Bylaw 0165.3 Recess/Adjournment Revision
Bylaw 0166 Executive Session Revision
Bylaw 0168 Minutes Revision
Bylaw 0169.1 Public Participation at Board Meetings Revision
1240.01 Non-Reemployment of the Superintendent Revision
1422/3122/4122 Non-Discrimination and Equal Employment Opportunity Revision
1541/3140/4140 Termination & Resignation Revision
1662/3362/4362 Anti-Harassment Revision
2111 Parent and Family Engagement Revision
2260 Non-Discrimination and Access to Equal Educational Opportunity Revision
2261 Title I Services Revision
2261.01 Parent and Family Member Participation in Title I Programs Revision
2261.03 District and School Report Card New
2700 School Report Card Rescind
4162 Drug and Alcohol Testing of CDL License Holders and Other Employees Who Perform Safety-Sensitive Functions Revision
5517 Non-Discrimination and Access to Equal Educational Opportunity Revision
5610 Removal, Suspension, Expulsion and Permanent Exclusion of Students Revision
5610.02 In-School Discipline Revision
5610.03 Emergency Removal of Students Revision
5611 Due Process Rights Revision
6320 Purchasing and Bidding Revision
6325 Procurement Revision
6423 Use of Credit Cards Revision
7530.01 Employee Cellular Telephone Use Revision
8141 Mandatory Reporting of Misconduct by Licensed Employees Revision
*The policies are available for review at the Fostoria City Schools Administration Office.

Mrs. Kauffman seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mrs. Kauffman, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 18-143 TREASURER RECOMMENDATIONS:
Mr. T. Grine moved to approve the following Treasurer recommendations:

A. Approval of the minutes of the following Board of Education meetings:

(1) Special Meeting - October 1, 2018
(2) Work Session – October 8, 2018
(3) Regular Meeting - October 15, 2018

B. Approval of the following Financial Statements for October 2018 as submitted:

(1) Cash Reconciliation
(2) All Checks Report
(3) FINSUM (Financial Summary)
(4) General Fund Report (October)
(5) Amended Appropriations
(6) Amended Certificate of Estimated Resources

C. Motion to accept the following donations:

(1) $19,629.19 from the Leadership Seneca County Class of 2018 to Fostoria City Schools to be used as designated

(2) $500 from Ohio State Eagles Charity Fund to Reinhart Square

(3) $500 from Dr. Richard and Beverly Markoff to the Jack and Carolyn Markoff Award Endowment Fund

(4) $100 from John and Patricia Loscudo to the Jack and Carolyn Markoff Award Endowment Fund

D. Approve a supplemental contract for Cindy Sidle, not to exceed 25% of the annual administration fee paid to the district from the auxiliary service funds, for work relating to auxiliary services.

E. Approve the establishment of fund 019-9919 entitled Leadership of Seneca County Project.

Mr. P. Grine seconded the motion and on roll call the vote was: Mr. T. Grine, aye; Mr. P. Grine, aye; Mrs. Kauffman, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 18-144 RESOLUTION NO. 18-12
Ms. Stannard moved to approve the following resolution:

Resolution No. 18-12

403B PLAN DOCUMENT AMENDMENT AND RESTATEMENT RESOLUTION

WHEREAS, Fostoria City Schools has established a retirement plan under Section 403(b) of the Internal Revenue Code of 1986, as amended (the “Code”);

WHEREAS, the Internal Revenue Service issued final regulations under Section 403(b) of the Code that would, in relevant part, require the School to adopt a written plan to ensure compliance with Section 403(b) of the Code and the regulations thereunder;

WHEREAS, the School previously adopted the Fostoria City Schools 403(b) Plan, a tax-deferred annuity plan intended to meet the requirements of Section 403(b) of the Internal Revenue Code of 1986, as amended, the regulations thereunder, and the requirements of applicable state and/or local law effective on January 9, 2009;

WHEREAS, the School desires to adopt an IRS pre-approved 403(b) plan document in accordance with IRS Rev. Proc. 2013-22;

WHEREAS, the School desires to amend and restate the Plan to the Voya Retirement Insurance and Annuity Company 403(b) Volume Submitter Plan, an IRS pre-approved 403(b) plan document;

WHEREAS, the Board of the School (the “Board”) authorizes and ratifies Sue E. Lehmann, Treasurer to execute the amendment and restatement of the Plan on behalf of the School to the Voya Retirement Insurance and Annuity Company 403(b) Volume Submitter Plan;

BE IT RESOLVED THAT: the School shall amend and restate the Plan effective January 1, 2010, to the Voya Retirement Insurance and Annuity Company 403(b) Volume Submitter Plan attached hereto as its amended and restated 403(b) plan document.

Mrs. Kauffman seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mrs. Kauffman, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 18-145 RESOLUTION NO. 18-13
Mrs. Kauffman moved to approve the following resolution:

Resolution No. 18-13

A RESOLUTION APPROVING REVISIONS TO THE OASBO SECTION 457 PLAN

WHEREAS, the Fostoria City School District (the “District”) previously adopted and maintains an “eligible deferred compensation plan” under Section 457(b) of the Internal Revenue IRC (“IRC”) through the Ohio Association of School Business Officials (“OASBO”) OASBO 457 Deferred Compensation Plan (the “Plan”); and
WHEREAS, in prior years, OASBO has maintained a Plan Provider Agreement with Voya Retirement Insurance and Annuity Company (“Voya”), pursuant to which Voya has provided (i) group annuity contracts that meet the requirements of IRC Section 457(g)(3) (“Provider Contracts”), and (ii) assistance with certain aspects of Plan administration; and
WHEREAS, the Plan provides that it may be amended from time to time by OASBO; and
WHEREAS, OASBO has amended and restated the terms of Plan and the Plan Provider Agreement, effective as of April 1, 2017; and
WHEREAS, under the amended Plan and Plan Provider Agreement, AXA Equitable Life Insurance Company (“AXA”) also is permitted to (i) offer Provider Contracts, and (ii) assist with certain aspects of Plan administration; and
WHEREAS, as a Participating Employer under the Plan, the District wishes to permit Eligible Employees under the Plan to be able to select Provider Contracts from either or both of Voya and AXA for receipt of their employee contributions under the Plan;
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Fostoria City School District, Seneca County, Ohio, that:

Section 1. Inclusion of AXA as a Plan Provider. Effective as of November 19, 2018, in connection with the administration of the Plan, both Voya and AXA shall be permitted to offer Provider Contracts for receipt of employee contributions under the Plan. Voya and AXA shall do so pursuant to, and in accordance with, the terms of the Plan Provider Agreement between OASBO and Voya and AXA. The Treasurer is hereby authorized to execute the OASBO Plan Provider Selection Agreement and any other documents that may be necessary for inclusion of AXA as an additional Provider under the Plan.
Section 2. Compliance with Open Meeting Requirements. This Board finds and determines that all formal actions of this Board and any of its committees concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board or committees, and that all deliberations of this Board and any of its committees that resulted in those formal actions were in meetings open to the public, in compliance with the law.
Section 3. Captions and Headings. The captions and headings in this Resolution are solely for convenience of reference and in no way define, limit or describe the scope or intent of any Sections, subsections, paragraphs, subparagraphs or clauses hereof.
Section 4. Effective Date. This Resolution shall be in full force and effect from and immediately upon its adoption.
Mr. P. Grine seconded the motion and on roll call the vote was: Mrs. Kauffman, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 18-146 SUPERINTENDENT RECOMMENDATIONS:
Mr. T. Grine moved to approve the following Superintendent recommendations:

A. *Approval of the following personnel items:

1 EMPLOYMENT - SUPPLEMENTAL
Individual Position Effective
Courtney Fleming Spanish Club Advisor 20018-2019
Bridget Olenik Assistant Musical Director 2018-2019

2 EMPLOYMENT - AGREEMENT
Individual Position Effective
Jan Thibodeau Bowling 2018-2019

3 EMPLOYMENT - CLASSIFIED
Individual Position Effective
Heidi Smith Food Service I – Riley 10/31/2018

4 RESIGNATION – CLASSIFIED
Individual Position Effective
Colleen Rhoads Paraprofessional (Riley) 10/25/2018

5 EMPLOYMENT – CLASSIFIED - SUBSTITUTE
Individual Position Effective
Brooklyn Bower Food Service 10/31/2018

*Pending all certification/applicable paperwork is completed, pay per negotiated agreement.

B. Approve the employment of Kim Fant-Cousin as a Consultant, to be paid at the tutor rate, per time sheet submitted, for the 2018-2019 school year, effective November 1, 2018 (to be paid from the FY19 McKinney Vento grant funds).

Mrs. Kauffman seconded the motion and on roll call the vote was: Mr. T. Grine, aye; Mrs. Kauffman, aye; Mr. P. Grine, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The President declared the motion passed.

MOTION NO. 18-147 SUBSTITUTE SPEECH/LANGUAGE PATHOLOGIST
Ms. Stannard moved to approve employing Gayle Guernsey as a substitute Speech/Language Pathologist paid at the hourly tutor rate of $28.57, per time sheet submitted, effective the 2018-2019 school year.

Mrs. Kauffman seconded the motion and on roll call the vote was: Ms. Stannard, aye; Mrs. Kauffman, aye; Mr. P. Grine, aye; Mr. T. Grine, aye; and Dr. Guernsey, abstain. The President declared the motion passed.

PUBLIC PARTICIPATION ON NON-AGENDA ITEMS - None

MOTION NO. 18-148 ADJOURNMENT
There being no further business, Mr. T. Ginre moved to adjourn the meeting at 6:20 p.m.

Mrs. Kauffman seconded the motion and on roll call the vote was: Mr. T. Grine, aye; Mrs. Kauffman, aye; Mr. P. Grine, aye; Ms. Stannard, aye; and Dr. Guernsey, aye. The President declared the motion passed.

Treasurer
President

Board Agenda/Minutes

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